Executive Administrator
Perimeter Medical Imaging AI
full-time
Posted on:
Location Type: Hybrid
Location: Dallas • Texas • United States
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About the role
- Manage complex and dynamic calendars for C-level executives, proactively resolving conflicts and prioritizing time based on business objectives.
- Coordinate all logistics for domestic and international travel, including detailed itineraries.
- Act as the primary gatekeeper for the executive team, fielding incoming requests and redirecting them to the appropriate department when necessary.
- Draft, edit, and format executive communications, presentations, and meeting agendas, send out meeting minutes and own follow ups.
- Support board of directors and board committee meetings with scheduling, agenda, and preparing minutes.
- Attend leadership meetings to capture accurate minutes and track action items to completion.
- Support C-level communications, including messaging and deliverables such as slide decks, emails, and other communication across various channels.
- Oversee daily office operations to ensure a safe, welcoming, and highly functional workspace for all employees and visitors.
- Manage relationships with building management, cleaning staff, IT support, and other facility vendors.
- Monitor and procure office supplies, kitchen inventory, and hardware within the established monthly budget.
- Spearhead company culture initiatives by planning and executing team offsites, holiday parties, and social events.
- Facilitate a seamless onboarding and offboarding experience, including desk setup, IT provisioning, and conducting first-day orientations.
- Maintain accurate and highly confidential employee files, updating the HRIS (Human Resources Information System) with payroll and benefits data.
- Support the talent acquisition process by scheduling candidate interviews, communicating with applicants, and managing the Applicant Tracking System (ATS).
- Serve as the first line of support for general employee inquiries regarding company policies, benefits enrollment, and time-off requests.
Requirements
- Minimum 5 years of experience in a similar capacity
- Bachelor’s degree, associate’s degree, or post-secondary education in business administration or related areas, or a combination of education and experience.
- Tech savvy and proficient in MS Office, Google Suite, AI tools (Gemini, Chat GPT) BambooHR, TriNet, and expense management systems (Ramp); nice to have experience working with CRM systems.
- Strong verbal and written communication skills, and exceptional interpersonal skills.
- Experienced and confident communicating with the Board of Directors, shareholders, investors, customers, and employees throughout the organization.
- Handles situations with a high degree of discretion and confidentiality.
- High attention to detail, effective follow-through, and good problem-solving abilities.
Benefits
- Health insurance
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementlogistics coordinationexecutive communicationmeeting minutesHRIS managementtalent acquisition supportproblem-solvingattention to detailconfidentiality handling
Soft Skills
interpersonal skillsverbal communicationwritten communicationdiscretionfollow-throughorganizational skillsleadership support
Certifications
Bachelor’s degreeassociate’s degreepost-secondary education in business administration