Perfecting Peds

Executive Assistant

• Provide administrative support to the CEO, President, and other company executives.
• Manage and maintain complex executive calendars, ensuring efficient scheduling of meetings, travel, and appointments.
• Act as a gatekeeper and point of contact, prioritizing requests, screening correspondence, and ensuring timely follow-up.
• Draft, edit, and proofread high-quality communications, presentations, reports, and meeting materials.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Support meeting preparation including materials, agendas, minutes, and follow-up items.
• Handle confidential and sensitive information with the highest degree of discretion.
• Maintain internal team calendars and coordinate recurring team meetings and leadership huddles.
• Manage recruitment, onboarding, and training logistics for all company roles.
• Support onboarding and training for new operational and administrative staff.
• Foster a positive, results-driven team environment through clear communication and collaboration.
• Track and manage action items, project deliverables, and cross-functional timelines.
• Assist in budget tracking, invoicing, and expense reporting with precision.
• Maintain organized systems for file management, contacts, and internal documentation.
• Take meeting minutes, track follow-ups, and ensure accountability across stakeholders.
• Plan and coordinate internal and external events, retreats, and business gatherings.
• Support special projects, strategic initiatives, and other duties as assigned.