People Architects

Financial Planning and Analysis

• Provide excellent customer service internally and externally by assisting with loan servicing, accounts payable and receivable functions.
• Assisting with audit workpaper preparation.
• Assisting borrowers with submitting applications and due diligence for new loans.
• Work under the guidance of the Controller and Senior Lending Officer.
• Maintain accurate financial and loan records.
• Post receipts, disbursements and other transactions to ensure integrity of controls and timely and accurate completion of monthly account reconciliations.
• Review and track commercial loan documents and ensure all original documents are received and uploaded to Network.
• Organize invoices, payments, loan records and monitor accounts to maintain accurate financial records.
• Maintain servicing of new loans on mortgage accounting software for the life of loan (posting payments, disbursements, and managing the process for updating account records).

Finance Loan Assistant

Payroll

• Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion
• Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff
• Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes
• Partner with managers and employees to resolve payroll and timekeeping issues promptly
• Verify benefit elections and payroll deductions during onboarding and employee changes
• Maintain the highest level of confidentiality, having access to pay and detailed personal information
• Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short-term disability, workers’ compensation, parental leave, and unpaid leave
• Maintain organized and compliant leave documentation and records
• Follow up with employees regarding required documentation, medical certifications, and leave timelines
• Coordinate with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems
• Process new hires in ADP Workforce Now, including employee setup and onboarding workflows
• Manage onboarding logistics including: Offer letter processing through ADP, Background check initiation, New hire communications, Badge scheduling, IT/technology requests, Orientation coordination
• Support onboarding for approximately 20+ incoming hires during peak periods
• Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates
• Maintain consistency and accuracy throughout the employee lifecycle process
• Maintain accurate employee records and HR system data integrity
• Assist with HR administrative tasks and operational support as needed
• Support HR responsiveness across a busy and evolving environment
• Participate in occasional after-hours meetings related to labor/union activity as needed
• Work with hiring managers to post, interview, source, and hire candidates for the Museum

Finance Loan Assistant

Human Resources and Payroll Coordinator