Human Resources and Payroll Coordinator

People Architects

HR & Payroll Coordinator managing payroll processing and employee lifecycle transactions for a museum. Supporting HR operations while ensuring compliance and accuracy in processes.

Posted 7/5/2026full-timeCleveland • Ohio • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion
Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff
Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes
Partner with managers and employees to resolve payroll and timekeeping issues promptly
Verify benefit elections and payroll deductions during onboarding and employee changes
Maintain the highest level of confidentiality, having access to pay and detailed personal information
Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short-term disability, workers’ compensation, parental leave, and unpaid leave
Maintain organized and compliant leave documentation and records
Follow up with employees regarding required documentation, medical certifications, and leave timelines
Coordinate with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems
Process new hires in ADP Workforce Now, including employee setup and onboarding workflows
Manage onboarding logistics including: Offer letter processing through ADP, Background check initiation, New hire communications, Badge scheduling, IT/technology requests, Orientation coordination
Support onboarding for approximately 20+ incoming hires during peak periods
Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates
Maintain consistency and accuracy throughout the employee lifecycle process
Maintain accurate employee records and HR system data integrity
Assist with HR administrative tasks and operational support as needed
Support HR responsiveness across a busy and evolving environment
Participate in occasional after-hours meetings related to labor/union activity as needed
Work with hiring managers to post, interview, source, and hire candidates for the Museum

Requirements

What you’ll need

2–3+ years of experience in HR operations, payroll, or HR administration
Hands-on experience with ADP Workforce Now, specifically payroll and onboarding functions
Experience supporting payroll processes and timecard review
Working knowledge of leave administration processes, including FMLA, disability, and related documentation
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Ability to maintain confidentiality and handle sensitive employee information with discretion
Strong communication and follow-up skills
Experience supporting onboarding and employee lifecycle administration
Experience working with union and non-union employee populations
Experience in nonprofit, museum, education, or mission-driven organizations
Comfort working in a highly operational, hands-on HR environment

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Payroll ProcessingTimecard ReviewLeave AdministrationEmployee Lifecycle AdministrationData Integrity Management

Soft Skills

Attention to DetailOrganizational SkillsCommunication SkillsDiscretionFollow-Up Skills