Associate Director, Chief of Staff
Penske Media Corporation
full-time
Posted on:
Location Type: Remote
Location: Bahamas
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Job Level
About the role
- Assist with site setup, organizing materials, and maintaining a clean and safe job site.
- Align project goals with company strategy, manage daily operational rhythms, and act as a liaison between senior management, field staff, and subcontractors.
- Oversee major initiatives, drive efficiency, and resolve bottlenecks across construction teams.
- Act as a central communication point for stakeholders, prepare executive reports on project status, and facilitate high-level meetings.
- Implement operational improvements, ensure compliance with safety regulations, permitting, and legal requirements.
- Prepare, process, and track project documents such as RFIs, change orders, purchase orders, and daily logs.
- Assist with procuring materials, tracking inventory, and ensuring necessary tools are available on-site.
- Serve as a point of contact between the GC, clients, subcontractors, and vendors to ensure project goals are met.
- Assist in conducting site walkthroughs to ensure compliance with blueprints and quality standards.
Requirements
- Previous construction experience is preferred, but not required
- Strong organizational skills, proficiency with Microsoft Office/construction software, knowledge of building codes, and ability to read blueprints.
- Must be able to work on-site, including standing, lifting, and working in varied weather conditions.
- 5+ years in operations, business management, or a senior-level role.
- Understanding of construction processes, project management, and site coordination in preferred but not required.
- Strong leadership, analytical problem-solving, and exceptional communication skills.
- Proficiency in project management software, Microsoft Office, and related tools (e.g., Procore, QuickBooks, HubSpot).
Benefits
- Assist HR with onboarding, and fostering a positive organizational culture on-site.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
construction processesproject managementsite coordinationbuilding codesblueprint readingoperational improvementssafety regulations complianceinventory trackingdocument processinganalytical problem-solving
Soft Skills
organizational skillsleadershipcommunication skillsefficiency drivingstakeholder managementliaison abilitiesreport preparationmeeting facilitationbottleneck resolutionteam collaboration