Pennsylvania Turnpike Commission

Procurement

The Pennsylvania Turnpike Commission, opened on October 1, 1940, is known as “America’s First Superhighway”! Our mission is to operate a safe, reliable, customer-valued toll road system that supports national mobility and commerce. The PTC operates a 565-mile system with over 205 million transactions annually. Together, we are building the highway of the future.
Job Purpose and Summary This position is responsible for performing professional level work coordinating contract administration and procurement activities for a variety of professional services including engineering, technology, financial, and other consulting services on behalf of the Pennsylvania Turnpike Commission (PTC). Work at this level is distinguished from lower-level procurement positions by the ability to independently administer transactions and contracts in more than one area of procurement which requires coordination with various departments across the organization. Work performed involves the administration of confidential contract and procurement issues which requires significant discretion. Work is performed with independence and is reviewed by an administrative superior for conformance with PTC standards and objectives.
Essential Functions & Responsibilities Provides advice, training, and guidance to departments regarding proper contracting and procurement procedures. Ensures all legal, regulatory, and procedural requirements are met. Develops and coordinates the preparation of Requests for Proposal, Information, and/or Quotation with various departments. Prepares materials and maintains records in accordance with PTC policy and Professional Services Procurement Procedures. Works with vendors to ensure all procurement documents are clearly understood. Provides additional information upon request and reviews proposals from vendors for compliance with contract and procurement regulations and limits. Participates on or facilitates evaluation committees to review proposals/quotations for contraction recommendation. Drafts agreements and facilitates negotiations of prices, terms, and conditions. Ensures all terms are clear and beneficial to the PTC. Secures necessary approvals and signatures utilizing the PTC’s contracts lifecycle management system. Acts as the main point of contact for contract-related communications, and as a liaison between internal teams and external parties. Administers and follows contracts throughout their lifecycle, from initiation to execution and corresponding renewals. Ensures that assigned contracts are administered in accordance with federal and state laws and regulations, and PTC policies and procedures. Analyzes and monitors contract performance and compliance and maintains contractual usage records, obligations, expiration dates, and expenditures. Communicates with departments to help resolve issues that arise (e.g., invoicing, audit resolutions, insurance, bonds, vendor performance, etc.) and ensures that all parties fulfill their obligations. Processes shopping carts for purchases and work orders. Expedites purchases. Analyzes, compiles, and prepares bid/proposal requests. Utilizes the enterprise resource planning system (ERP) in accordance with policies and procedures. Appropriately handles change orders and necessary approval memorandums. Uses situational awareness to anticipate and prevent accidents. Performs related duties as assigned.

Contracts and Procurement Specialist