Pearl West

Project Manager

Pearl West

full-time

Posted on:

Location Type: Remote

Location: Canada

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Salary

💰 $800 - $1,500 per month

About the role

  • Track 5-20 active product development projects using project management software
  • Update project status sheets and timelines daily
  • Send follow-up emails to manufacturers, suppliers, and testing labs for pending deliverables
  • Monitor deadlines and alert the team 48-72 hours before critical milestones
  • Chase down status updates from contract manufacturers on production timelines
  • Follow up with formulators on sample approvals and testing results
  • Send reminders to packaging suppliers about artwork approvals and shipment dates
  • Coordinate with freight forwarders on shipping documentation and arrival dates
  • Keep Slack/email channels updated with latest project statuses
  • Maintain organized folders for all product projects (formulas, COAs, artwork, contracts)
  • Log all vendor communications and responses in project management system
  • Create and send weekly status reports to leadership
  • Update master product launch calendar with any timeline changes
  • Track purchase orders and invoices against project budgets
  • Schedule meetings between Head of Product Development and formulators/manufacturers
  • Prepare meeting agendas with outstanding action items
  • Take meeting notes and distribute action items to relevant parties
  • Set up calendar reminders for critical deadlines (FDA submissions, stability testing)

Requirements

  • 2+ years experience as a Virtual Assistant (ecommerce or product-based business preferred)
  • Excellent written English communication skills
  • Experience using project management tools (ClickUp)
  • Comfortable with Google Workspace (Sheets, Docs, Drive)
  • Self-motivated and able to work independently across time zones
  • Strong attention to detail and ability to track multiple moving parts
  • Proactive personality - you don't wait to be told what to chase down
  • Nice to Have: Experience in supplement, beauty, or health product industries
  • Familiarity with manufacturing and supply chain processes
  • Knowledge of Amazon FBA or DTC ecommerce operations
  • Experience working with overseas manufacturers (China, India)
Benefits
  • Performance bonuses for on-time product launches
  • Paid time off after 6 months

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementstatus reportingbudget trackingvendor communicationcalendar managementmeeting coordinationdata organizationtimeline managementsupply chain processesAmazon FBA
Soft skills
written communicationattention to detailself-motivatedproactiveindependent workorganizational skillsmultitaskingteam collaborationtime managementaction item tracking