Pear Tree.

Paralegal

Pear Tree.

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 ₱85,000 - ₱148,000 per month

About the role

  • Provide comprehensive legal and administrative support to solicitors, with a primary focus on property and transactional matters.
  • Assist solicitors with the preparation and management of legal files from commencement to completion
  • Draft legal documents, correspondence, contracts, settlements, and court or transactional documentation
  • Conduct legal and title searches, due diligence, and file reviews
  • Liaise with clients, financial institutions, government bodies, agents, and other legal practitioners
  • Prepare and lodge documents via PEXA, including settlements and financial adjustments
  • Complete and manage SRO Duties Online transactions & ATO forms (e.g. ATO FRCGW & PEXA GST Form), including duty assessments and lodgements
  • Prepare settlement statements and coordinate settlement timelines
  • Ensure compliance with relevant legislation and procedural requirements
  • Manage matters using Smokeball, including:
  • File creation and matter workflows
  • Document automation and precedents
  • Task and deadline management
  • Accurately record time, disbursements, and expenses in Smokeball Billing
  • Assist with invoicing, trust accounting processes, and end-of-matter reconciliation
  • Maintain accurate electronic and physical files
  • Ensure compliance with firm policies, confidentiality obligations, and professional standards
  • Assist with trust account administration and record-keeping
  • Support practice improvements and process optimisation

Requirements

  • 2-4 years of proven experience as a Paralegal or Legal Assistant in an Australian law firm in order to:
  • Triage / qualify client phone calls and leads and book / diarise calendar appointments with staff;
  • Billing and debtor recovery processes;
  • communicate with external stakeholders and solicitors regarding current files and provide updates were applicable;
  • Strong working knowledge of Smokeball Practice Management Software
  • Hands-on experience with PEXA and Duties Online
  • Understanding of legal billing, trust accounting, and invoicing processes
  • Excellent written and verbal communication skills
  • High attention to detail and organisational skills
  • Ability to manage multiple matters and meet deadlines
  • Professional and client-focused approach
  • Proactive and self-motivated
  • Ability to work independently and collaboratively
  • High ethical standards and discretion
  • Experience in property law, conveyancing, or commercial transactions
  • Legal studies qualification or equivalent experience
  • Familiarity with Microsoft Office and digital document management systems
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
legal document draftinglegal researchdue diligencefile managementbilling processestrust accountinginvoicingproperty lawconveyancingcommercial transactions
Soft Skills
communication skillsattention to detailorganizational skillstime managementclient-focused approachproactiveself-motivatedindependent workcollaborative workethical standards
Certifications
legal studies qualification