Paralegal

• Prepare, review, and submit legal forms and court filings
• Communicate with clients, courts, experts, financial institutions, and other parties
• Schedule legal events, meetings, and case milestones
• Coordinate hearing preparation and case readiness activities
• Conduct document review and issue identification
• Monitor case deadlines, milestones, and upcoming court requirements
• Draft pleadings, motions, petitions, affidavits, declarations, discovery documents, subpoenas, agreements, and court orders
• Handle trust administration and conservatorship matters
• Develop legal strategies in collaboration with attorneys
• Manage assigned caseloads and ensure matters progress in a timely manner
• Provide feedback regarding workflow improvements and operational efficiency
• Ensure compliance with firm procedures and legal requirements
• Support attorneys with hearing, mediation, and trial preparation
• Assist with document organization, scanning, filing, and records management
• Maintain accurate records of billable and non-billable time
• Provide status updates to clients and legal team members
• Maintain and update client files and case management systems
• Review California Probate Code, California Rules of Court, and other applicable regulations
• Conduct legal research and case analysis relating to trust administration, conservatorships, and probate-related matters
• Draft correspondence, reports, legal summaries, chronologies, and supporting case documentation

California trust administration paralegal supporting US-based employers through Job Duck

Trust Administration Paralegal

California trust administration paralegal handling conservatorships, probate research, filings, and client support. Job Duck connects professionals with remote US-based employers.

• Prepare and manage discovery responses, including completion of discovery questionnaires
• Draft, review, and organize pleadings, affidavits, contracts, and briefs
• Ensure legal documents are properly formatted, accurate, and ready for submission
• Organize and maintain case files, records, and legal documentation
• Track deadlines, filings, and case progress
• Manage correspondence and documentation related to ongoing cases
• Communicate with clients to gather information and conduct initial interviews
• Provide case progress updates and assist with client inquiries
• Communicate with clients, courts, and opposing counsel
• Coordinate with attorneys regarding document filings and compliance requirements
• Assist with case preparation and administrative legal tasks
• Support internal workflows to ensure smooth case progression

Remote paralegal supporting California law firm trademark and federal litigation matters

Paralegal – Trademark Law, Federal Litigation

Remote paralegal supporting a California-based law firm’s trademark and federal litigation cases. Preparing legal documents, managing files, tracking deadlines, and communicating with clients and counsel.

• Assist with preparing contracts for commercial property sales and purchases based on established precedents and solicitor instructions
• Prepare and organise property searches, title-related documents, transaction correspondence, and settlement documentation
• Assist with special conditions, settlement directions, transfer-related documentation, and completion materials
• Track finance, due diligence, title, access, and settlement deadlines
• Assist with reviewing leases and tenancy documents
• Coordinate documents for electronic settlement processes
• Prepare first drafts of business sale and purchase contracts
• Prepare disclosure documents, schedules, annexures, and supporting transaction documents
• Review transaction documents for accuracy and completeness
• Prepare deeds of assignment, novation deeds, landlord-consent documents, restraint deeds, releases, and settlement documents
• Coordinate legal due diligence and organise financial, property, commercial, employee, corporate, and other supporting documents
• Maintain due-diligence registers, outstanding-item lists, conditions-precedent trackers, and settlement checklists
• Open, organise, and maintain electronic legal matter files
• Maintain document version control, task lists, key-date calendars, and correspondence records
• Prepare file notes, transaction summaries, and status updates for the supervising solicitor
• Draft professional correspondence to clients and other stakeholders under instruction
• Format, proofread, and finalise legal documents
• Assist with invoices, cost disclosures, trust-accounting instructions, and administrative requirements
• Help maintain and improve legal precedents, checklists, and transaction workflows

Commercial property paralegal supporting Australian law practice transactions remotely from Manila

Commercial Property, Transactions Paralegal

Commercial property paralegal supporting an Australian law practice’s property transactions and business acquisitions.
Preparing legal documents, coordinating due diligence, and managing settlements remotely from Manila.

• Develop working knowledge of export compliance regulations and company classification processes
• Research and assign export classifications for new product SKUs in NetSuite
• Submit reports and classification requests to BIS and monitor regulatory developments
• Escalate restricted-country and denied-party screening issues
• Support corporate governance activities, Board and shareholder meetings, and SEC reporting obligations
• Manage entity maintenance, compliance calendars, business licenses, renewals, and entity database records
• Administer the LRN Catalyst compliance training platform and employee screening through RPS
• Assign and track annual compliance training and manage FCPA training for distributors and resellers
• Own and automate the end-to-end NDA process, including intake, routing, e-signature, and storage
• Maintain repositories of contracts, agreements, legal files, trackers, and corporate records
• Identify and leverage AI tools to improve legal operations workflows
• Administer patent and trademark records
• Support mergers, acquisitions, financing transactions, due diligence, closings, and post-closing obligations
• Coordinate with outside counsel, internal stakeholders, and third-party service providers
• Provide administrative support including scheduling, travel, CLE registration, and Concur expense reporting
• Process legal invoices in NetSuite and maintain a monthly legal cost tracker
• Monitor bankruptcy notices, submit claims, notarize documents, and provide legal/export compliance guidance

Paralegal supporting corporate governance, export compliance, and legal operations at IoT company Digi International

Paralegal supporting Digi International’s connected-device and IoT business across corporate governance, export compliance, and legal operations. Managing contracts, entities, compliance training, transactions, and process automation in a hybrid Hopkins role.

• Support litigation attorneys in the Office of General Counsel and perform related duties
• Assist with litigation and pre-litigation legal matters, including commercial, environmental, personal injury, condemnation, contract dispute, labor and employment, and class action matters
• Draft and review complex legal documents and discovery responses under attorney supervision
• Investigate litigation-related facts and gather, organize, and coordinate information
• Interview company employees regarding litigated and pre-litigated matters
• Prepare case summaries, reporting entries, and PowerPoint presentations for the Board of Directors, senior leadership, auditors, and internal clients
• Attend meetings with outside counsel, clients, and internal stakeholders
• Review, proofread, and cite-check legal documents, and compile exhibits
• Track and update metrics and reporting using Excel, Teams, and other tools
• Track and manage dockets and procedural deadlines
• Conduct legal research and draft memoranda, charts, and other documents using Lexis Advance and web-based research tools
• Prepare and execute legal hold custodian notices, collection requests, custodial interviews, and other eDiscovery tasks
• Assist and collaborate with outside counsel and paralegals
• Develop and maintain SharePoint, Microsoft Teams, SFTP, and other electronic-media sites
• Handle confidential and proprietary information appropriately
• Complete assigned projects and assist attorneys with related assignments

Litigation Paralegal supporting Duke Energy’s in-house legal team on complex matters

Litigation Paralegal

Litigation Paralegal supporting Duke Energy’s in-house counsel on complex litigation and eDiscovery matters. Managing legal research, documents, dockets, deadlines, and reporting in a hybrid St. Petersburg role.

• Provide professional legal support to Department of Legal Affairs attorneys across practice areas
• Coordinate, manage, and complete legal support tasks for Providence St. Joseph Health operations
• Manage legal matters in partnership with attorneys, exercise independent judgment, recommend and carry out courses of action, and bring matters to closure
• Monitor and manage projects and legal matters, including transactions, governance, investigations, and litigation
• Assist with legal-services intake, triage, matter creation, tracking, management, and prioritization through ServiceNow
• Request and organize documentation and information from business partners
• Identify and refine issues for attorney review and legal advice
• Review legal invoices as requested
• Collaborate with outside counsel and communicate with internal and external clients, vendors, and business associates
• Use ServiceNow, Legal Tracker, iManage, and document management systems for matter management, filing, and reporting
• Prepare meeting and presentation materials; compose, edit, and proofread correspondence, memos, and presentations
• Support onboarding and training of new team members
• Identify process improvements and help develop practice tools, forms, policies, and model documents
• Draft and review contracts, physician/provider agreements, clinical education and research agreements, supply chain agreements, NDAs, letters of intent, Business Associate Agreements, and other legal documents
• Lead or participate in document review and conduct legal research
• Maintain DLA website content and collect/update Providence division and local information
• Handle healthcare operations matters involving intellectual property, regulatory issues, contracting, medical staff, pre-litigation disputes, investigations, litigation, and regulatory filings
• Coordinate conflict waiver requests and Medical Staff matters
• Maintain knowledge of and explain federal and state healthcare laws, including Stark Law, Anti-Kickback Statute, False Claims Act, Medicare and Medicaid billing rules, HIPAA-HITECH, and EMTALA

Senior Paralegal supporting Providence’s healthcare legal operations and attorneys remotely

Senior Paralegal

Senior Paralegal supporting Providence’s healthcare legal operations and attorneys remotely.
Managing contracts, regulatory matters, litigation support, and legal documentation across Providence’s U.S. operating footprint.

• Assist attorneys and legal professionals with the company’s global litigation docket, disputes, and other matters
• Conduct legal research and gather information supporting litigation strategies
• Prepare, review, organize, and file pleadings, discovery requests and responses, subpoenas, motions, and trial documents
• Maintain and organize legal files, records, and databases while ensuring accuracy and confidentiality
• Draft and edit correspondence, memos, and reports
• Coordinate meetings, depositions, hearings, appointments, and other legal proceedings
• Communicate with internal departments and external parties to facilitate legal processes
• Monitor and track regulatory changes relevant to company operations
• Provide general administrative support to the Global Litigation Group
• Perform other duties and special projects assigned by Legal Team leadership

Litigation Paralegal supporting Stanley Black & Decker’s global legal operations

Litigation Paralegal supporting Stanley Black & Decker’s global litigation docket and legal processes.
Conducting research, managing legal documents, and coordinating proceedings in a hybrid Valley City or Towson role.

• Support a broad range of commercial, corporate and financing transactions
• Review, draft and negotiate non-disclosure agreements
• Support the review, drafting and administration of commercial agreements
• Manage contract execution processes, including DocuSign administration and completion formalities
• Maintain the legal contract repository and support contract lifecycle management
• Support incorporation, corporate filings and ongoing administration of group companies
• Assist with KYC, AML and corporate due diligence requests
• Conduct legal research and prepare briefing notes
• Support development and maintenance of legal templates and standard documentation
• Assist with legal operations projects, including legal technology and AI tools
• Support the day-to-day administration and operation of the Legal team
• Provide general legal and administrative support as required
• Contribute to health, safety, wellbeing and sustainability initiatives

Paralegal supporting commercial transactions at Zenobē, a clean-energy battery and electric-transport company

Paralegal supporting commercial, corporate and financing transactions at Zenobē, which develops battery storage and electric-transport solutions. Managing contracts, corporate filings, due diligence and legal operations.

• Draft immigration forms, supporting documentation, and client correspondence
• Cross-check documentation against legal requirements for accuracy and minimal revisions
• Assemble immigration petition and application packets by hand
• Contact clients to request missing documents, confirm receipt, answer routine questions, and provide status updates
• Track packet status and deadlines and flag missing information
• Process incoming and outgoing mail, including sorting, logging, and routing time-sensitive correspondence, notices, and filings
• Maintain organized physical and digital case files through scanning, filing, and data entry
• Coordinate with attorneys and legal staff to confirm packet requirements and ensure timely, accurate submission
• Handle sensitive client documents confidentially and accurately

Immigration paralegal preparing USCIS filings and client packets for Flare Supply in Scottsdale

Immigration Paralegal, License Required

Immigration paralegal preparing accurate petition packets and client correspondence for Flare Supply’s Scottsdale practice. Tracking deadlines, documents, and submissions while coordinating with attorneys and clients.

• Join Messner Reeves LLP’s fast-paced, complex litigation team in California
• Interact with firm partners, associates, and clients
• Communicate with the team, witnesses, and opposing counsel to gather and organize complete information promptly
• Handle multiple attorneys with full caseloads
• Organize and index medical records electronically
• Prepare detailed documents and party record chronologies
• Identify and obtain missing records or materials
• Prepare legal documents, including propounding and responding to discovery
• Prepare initial, expert, and supplemental disclosures
• Track and record time using Prolaw or similar legal billing software
• Use communication, experience, docketed deadlines, and civil procedure rules to guide litigation work
• Anticipate needs in litigation matters through jury trial

Litigation Paralegal supporting complex civil trials at national law firm Messner Reeves LLP

Litigation Paralegal supporting complex civil litigation and trial preparation at Messner Reeves LLP, a full-service national law firm.
Managing discovery, medical records, disclosures, deadlines, and legal billing for multiple attorneys.

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