Patrianna

HR Specialist

Patrianna

full-time

Posted on:

Location Type: Remote

Location: Ukraine

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About the role

  • As an HR Specialist, you will play a key role in supporting our HR operations and internal communications.
  • The role is focused on HR administration, data management, and operational support.
  • Maintain and manage specialist profiles in HRIS (HiBob), ensuring data accuracy across contracts, compensation, leaves, and personal details.
  • Prepare and support onboarding documentation, including onboarding presentations, checklists, and coordination of required materials.
  • Support contract preparation and documentation flow, including coordination of signatures and storage of HR documents.
  • Provide full HR documentation support, ensuring all files are properly organized, up to date, and easily accessible.
  • Prepare HR reports and analytics, working confidently with Excel to deliver insights on headcount, turnover, leave balances, and other HR metrics.
  • Support the administration of HR systems and tools (HRIS, LMS, etc) and assist with improvements and automation.
  • Collaborate with Recruitment, Finance and IT Support teams to ensure smooth onboarding and data handover for new hires.
  • Support internal HR communications by creating, scheduling, and managing content in Slack, including announcements, greetings, updates, and HR news.
  • Assist in planning and coordinating internal events, workshops, trainings, and engagement initiatives.
  • Help collect and analyze data for engagement surveys and feedback initiatives, supporting People Partners with insights and summaries.
  • Assist in managing corporate gifts and recognition initiatives, coordinating with vendors and internal stakeholders.
  • Act as a point of contact for routine HR questions from specialists, escalating complex cases to People Partners when needed.

Requirements

  • 2+ years of experience in HR (IT or startup environments).
  • Strong experience in HR administration, documentation, and HR data management.
  • Advanced Excel skills (reports, formulas, analytics); confidence working with data.
  • Experience working with HRIS systems (HiBob is a strong plus).
  • Strong written communication skills, including experience with internal communications in Slack or similar tools.
  • Basic understanding of People Partner responsibilities and interest in developing in this direction.
  • Ability to work in a fast-paced, dynamic environment, with strong attention to detail.
  • High ethical standards and a strong ownership mindset.
  • Upper-Intermediate English or higher is a must.
Benefits
  • Generous Leave Policy: Take advantage of paid time off, encompassing both vacation and sick leave, to ensure you can recharge and recover when needed. Take your time on bank holidays as well.
  • Continuously Development: Get an opportunity to join a fast-growing business where the sky’s the limit.
  • Company Events: Engage in our vibrant company culture through a variety of informal events designed to foster camaraderie and teamwork.
  • Full Remote Work: Enjoy the flexibility of working remotely from wherever you feel most productive.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR administrationdata managementdocumentationExcelHRISanalyticsreport preparationonboardingcontract preparationdata analysis
Soft Skills
written communicationattention to detailownership mindsetcollaborationorganizational skillsadaptabilityproblem-solvinginterpersonal skillsevent planningsupportive communication