Partners for Rural Impact

Executive Assistant, Executive Vice President

Partners for Rural Impact

full-time

Posted on:

Location Type: Remote

Location: District of Columbia • Maryland • United States

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Job Level

Lead

About the role

  • Manage the Executive Vice President’s calendar, scheduling, meeting logistics, and travel arrangements.
  • Support email management, document organization, and internal communications workflows as needed.
  • Coordinate and track priority projects and initiatives, ensuring timelines, deliverables, and responsibilities are clearly defined.
  • Support coordination across teams and functions, helping align people, processes, and information.
  • Maintain shared project documentation, templates, and systems to improve organizational efficiency.
  • Draft first versions of internal and external communications, including talking points, presentations, briefing memos, and basic reports.
  • Assist with basic social media coordination or content preparation, in collaboration with communications staff.
  • Support the organization and maintenance of digital files, resources, and knowledge assets.
  • Assist with coordinating team schedules, meetings, and internal communications using online technologies.
  • Support team collaboration by helping convene meetings, document decisions, and ensure follow-through.
  • Uphold professionalism, confidentiality, and strong interpersonal relationships with staff and partners.
  • Perform other related duties as necessary to support the EVP and their division.

Requirements

  • Bachelor’s degree in business administration, management, communications, education, or a related field preferred.
  • Minimum of five years of experience in an executive assistant, project coordinator, program coordinator, or similar support role.
  • Demonstrated commitment to working in and with rural communities and a strong personal commitment to the mission of Partners for Rural Impact that All Rural Students Succeed.
  • Demonstrated excellence in written communications, including technical writing and editing.
  • Demonstrated success in a complex, fast-paced, high-performing organization, with the ability to prioritize projects and work cross-functionally.
  • Ability to multitask and work independently.
  • Strategic thinking and ability to align organizational goals with long-term priorities.
  • Expertise in project management, from ideation to execution, ensuring timelines, budgets, and resources are effectively managed.
  • Strong critical thinking and analytical skills, with the ability to proactively identify issues, recommend solutions, and address challenges.
  • Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
  • Skilled in facilitating collaboration across different teams and functions to drive progress and align efforts.
  • Ability to assess processes and identify opportunities to streamline and improve efficiencies within the team or organization.
  • Ability to build and maintain strong relationships with key stakeholders, fostering trust and ensuring timely communication and effective execution of initiatives.
  • Highly self-motivated, professional, and capable of prioritizing tasks in a fast-paced environment and adjusting to changing priorities and navigating ambiguous or complex situations with composure.
  • Advanced Microsoft Office skills, with an ability to work with organization-specific programs and software, including Salesforce.
  • Ability to maintain confidentiality and protect the private nature of files and conversations.
Benefits
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts, plus an employee assistance program.
  • Life and long-term disability insurance and retirement plan.
  • Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
  • Tuition assistance and professional development for employees.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementtechnical writingeditingmultitaskingstrategic thinkinganalytical skillscommunication skillscollaboration facilitationprocess assessmentorganizational efficiency
Soft Skills
interpersonal relationshipsself-motivationprofessionalismprioritizationadaptabilityproblem-solvingtrust-buildingeffective executionconfidentialityindependence