Executive Assistant – Retail Office
Panoptyc
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Manage complex calendar scheduling and meeting coordination across multiple time zones
- Prepare meeting agendas, capture detailed notes, and track action items to completion
- Coordinate cross-functional communication between Retail, Ops, Product, and Leadership
- Support retail rollout planning and logistics across multi-location deployments
- Organize and maintain documentation, dashboards, and reporting materials
- Assist with travel planning and administrative logistics
- Proactively follow up on projects, deadlines, and outstanding deliverables
- Identify process gaps and implement structure to improve execution efficiency
Requirements
- Prior experience as an Executive Assistant, Operations Assistant, or similar support role
- Strong organizational skills with exceptional attention to detail
- Excellent English communication skills (written and verbal)
- Comfortable working directly with senior leadership
- Ability to manage multiple priorities without sacrificing accuracy
- Proactive, solutions-oriented mindset with high ownership
- Strong documentation and note-taking capabilities
- Strong communication skills and ability to work effectively in a remote environment
- Availability to work during US business hours
Benefits
- Competitive compensation aligned with experience
- High-visibility role with direct impact on Retail execution and company growth
- Opportunity to work closely with executive leadership
- Be part of a rapidly growing team reshaping retail security
- Full remote work flexibility with a dynamic, global team
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillsattention to detailcommunication skillsproactive mindsetsolutions-oriented mindsetability to manage multiple prioritiesnote-taking capabilitiesability to work effectively in a remote environmenthigh ownership