Executive Assistant – Operations
Paired
full-time
Posted on:
Location Type: Remote
Location: Brazil
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About the role
- Research and secure housing options for blitz trips, book flights using cash and/or points and plan travel logistics and find cost-effective deals
- Manage the majority of bookkeeping tasks using **QuickBooks Online**
- perform weekly manual payroll reviews to ensure accuracy and maintain organized financial records and flag discrepancies
- Assist with onboarding new sales reps
- Conduct research and report findings as requested
- Communicate with partner companies and internal reps to keep alignment
- Maintain a daily blitz performance tracking spreadsheet (sales by rep)
- Manage and update a master contact list as a central point of reference
- Join Zoom calls when needed
- Take detailed notes and summarize key takeaways
- Occasionally attend calls on behalf of the team and report back
- Participate in group chats to help keep communication organized
Requirements
- Experience in an **Executive Assistant, Operations Assistant, or similar support role**
- **Strong working knowledge of QuickBooks Online**
- High attention to detail, especially with financial and payroll-related tasks
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proactive, reliable, and able to handle shifting priorities
- Comfortable working independently and taking ownership of tasks
- **Flexibility to handle occasional after-hours requests and weekend tasks**
Benefits
- USD Salary.
- Ability to work remotely.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
bookkeepingpayroll managementfinancial record keepingresearchdata analysis
Soft Skills
attention to detailorganizational skillstime-management skillswritten communicationverbal communicationproactivereliableindependent workownership of tasksflexibility