PACIFIC UEG

Junior Operations Manager

PACIFIC UEG

full-time

Posted on:

Location Type: Hybrid

Location: München • Germany

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Job Level

Junior

About the role

  • Get things done, whatever is needed
  • Ensure the smooth running of daily operations
  • Manage the office: coordinate supplies, equipment, service providers and vendors
  • Coordinate meeting rooms, including bookings and general availability
  • Handle visitor management
  • Support internal events, team activities and office-related logistics
  • Manage incoming and outgoing mail
  • Monitor company expenses and ensure each transaction is accurately recorded and categorized
  • Assist with vendor communications regarding invoices, payments and clarifications
  • Help the team understand and follow correct procedures for invoices and expenses
  • Support HR administrative tasks (onboarding, documentation, general personnel matters)

Requirements

  • Some professional experience in operations, office management, administration, HR or finance (agency experience is a plus but not required)
  • Strong knowledge of Microsoft 365; experience with tools such as Notion, Pliant, Datev or similar is a bonus
  • A structured, reliable and hands-on mindset: you want to take responsibility and get things done
  • An eye for detail without losing sight of the big picture
  • Ability to juggle multiple tasks and priorities simultaneously
  • A natural service-oriented mentality and strong communication skills
  • A genuine interest in how a creative agency operates beyond a single department
  • Excellent German and English skills
Benefits
  • A great team of fun, caring and incredibly smart people with flat hierarchies and an open communication culture
  • A fast-paced and constantly evolving work environment with exciting international projects
  • A flexible hybrid work setup: remote and on-site work, with a pet- and people-friendly office
  • Competitive benefits package (workations, Urban Sports, company bike/JobRad, etc.)
  • An employer that does everything to provide an equal-opportunity environment and: no one to hold you back when you're ready to make things happen
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
operations managementoffice managementadministrationHRfinanceinvoice processingexpense tracking
Soft Skills
structured mindsetreliablehands-onattention to detailmulti-taskingservice-orientedstrong communication