Office Administrative Assistant
Pacific International Lines (PTE) Ltd
full-time
Posted on:
Location Type: Office
Location: Chile
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About the role
- Manage day-to-day office operations, including supplies, equipment, and workspace organization.
- Scheduling and overseeing facility repairs, cleaning services, and upgrades.
- Maintain and organize office files, records, and documentation both physically and digitally.
- Tracking office-related expenses, monitoring stock levels to avoid shortages or overstocking and ordering furniture as needed.
- Liaise with external vendors and service providers as needed.
- Manage the office providers’ invoices, review they are according to the contracts and see through the correct payment and upload of the STECS supporting documentation.
- Scheduling and preparing meeting, receiving visitors, managing incoming and outgoing mails and deliveries.
- Maintain company records, documents, and internal databases with accuracy and confidentiality.
- Organizing internal events, workshops, or celebrations.
- Provide administrative support to the HR Regional Manager and other team members as needed, and coordinating internal logistics preparing and distributing memos and internal communications.
Requirements
- High school diploma required; additional education or training in administration, office management, or business is a plus.
- Previous experience in an administrative or office management role (2+ years preferred), ideally in a small business or logistics/shipping environment.
- Strong organizational and multitasking abilities with a proactive mindset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with office systems and technology.
- Fluent in English and Spanish.
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to handle sensitive information with discretion.
- Comfortable working independently and wearing multiple hats.
- Friendly, professional demeanor with a team-oriented attitude.
- High level of integrity and ethical standards.
- Flexibility to adapt to changing priorities and office needs.
Benefits
- Opportunities for professional growth and development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementadministrationrecord keepingexpense trackingschedulingmultitaskingattention to detailconfidentialitylogisticsbusiness operations
Soft Skills
organizational abilitiesproactive mindsetverbal communicationwritten communicationteam-oriented attitudeintegrityflexibilityprofessional demeanorindependencediscretion
Certifications
high school diplomaadministration trainingoffice management trainingbusiness training