Pacific Health Group

Executive Administrative Assistant

Pacific Health Group

full-time

Posted on:

Location Type: Hybrid

Location: San Diego • California • United States

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Salary

💰 $26 - $32 per hour

About the role

  • Manage, optimize, and protect the CEO’s calendar, scheduling, and daily priorities
  • Anticipate scheduling conflicts and proactively resolve them
  • Prepare daily and weekly agendas aligned with executive priorities
  • Act as a gatekeeper to minimize distractions and interruptions
  • Track action items, deadlines, and follow-ups across all meetings and commitments
  • Handle bank deposits for Pacific Health Group and affiliated entities
  • Reconcile paperwork, receipts, and basic financial documentation
  • Track expenses and assist with administrative financial organization
  • Manage filing, documentation, and record retention (digital and physical)
  • Prepare documents for executive review, approval, and signature
  • Oversee and manage administrative workflows for all businesses and ventures under the Pacific Health Group umbrella
  • Provide administrative support for subsidiary entities
  • Ensure consistency, organization, and follow-through across entities
  • Monitor, triage, and manage executive email inbox
  • Flag priority communications and draft responses when appropriate
  • Manage phone calls, voicemails, and inbound requests
  • Ensure timely follow-up on correspondence and commitments
  • Maintain strict confidentiality and discretion at all times
  • Coordinate all executive travel arrangements, itineraries, and accommodations
  • Travel frequently across San Diego County to support operational needs
  • Support logistics for meetings, site visits, offsites, and executive engagements
  • Run executive and company-related errands as required
  • Create, maintain, and improve administrative systems and workflows
  • Identify inefficiencies and recommend improvements proactively
  • Ensure no tasks, deadlines, or commitments fall through the cracks

Requirements

  • 5+ years of experience supporting senior executives, founders, or principals
  • Demonstrated ability to manage multi-entity administrative operations
  • Exceptional organizational, time-management, and prioritization skills
  • Strong written and verbal communication abilities
  • High level of discretion, reliability, and professional judgment
  • Valid driver’s license and ability to travel throughout San Diego County
  • Experience supporting CEOs in healthcare or regulated industries (preferred)
  • Prior experience supporting multiple businesses or ventures simultaneously (preferred)
  • Strong operational mindset with attention to detail (preferred)
  • Comfort working in fast-paced, high-accountability environments (preferred)
Benefits
  • 160 Hours of Paid Time Off (PTO)
  • 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
  • 4 Paid Volunteer Hours per Month to support causes you care about
  • Bereavement Leave, including Fur Baby Bereavement
  • 90% Employer-paid Employee-Only Medical Benefits
  • Flexible Spending Account (FSA)
  • Short-Term & Long-Term Disability | AD&D
  • Employee Assistance Program (EAP)
  • 401(k) with Company Match
  • Monthly Stipend
  • Opportunities for professional development and internal growth
  • Employee Discounts via Great Work Perks and Perks at Work
  • Quarterly In-Person Events

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementfinancial documentationexpense trackingadministrative workflowsdocument preparationrecord retentionlogistics coordinationemail managementscheduling conflict resolutionmulti-entity operations
Soft skills
organizational skillstime-managementprioritizationwritten communicationverbal communicationdiscretionreliabilityprofessional judgmentattention to detailproactive problem-solving
Certifications
valid driver's license