Pace Gallery

Events

• Manage the NYC gallery’s planning of exhibition-related events, miscellaneous cultivation events, and public programs
• Produce large-scale programs and events at the gallery’s eight-floor flagship New York gallery, in addition to other locations when required
• Support the overall events program by collaborating with global teams on event production and vendors for art fair events, public programs, and private events in other markets to help maintain brand consistency and standard execution globally
• Prepare event decks to communicate across internal and external teams
• With the Sales team and Curators, liaise with artists and key players to produce public-facing performances, screenings, panel discussions, etc.
• Prepare and coordinate budgets, expense tracking, invoice processing, and manage the department credit card processing with finance
• Liaise and maintain relationships with preferred venues and vendors, including but not limited to catering and staffing services, A/V, floral, and rental companies – negotiating for best rates and creating mutually beneficial partnerships
• Center the client experience throughout the full lifecycle of the event – from invitation and RSVP tracking through onsite guest experience and follow up
• Work in partnership with several departments across the gallery, including but not limited to Sales and Curatorial, Communications, and Operations
• Liaise with external partners for events, including co-presenters and sponsors, on partnership deliverables
• Maintain an updated calendar of all gallery programs and events within Asana, as well as a clash calendar of notable cultural events in the region
• Communicate program and events information to gallery staff
• Create meeting agendas and circulate notes to wider teams
• Uphold hospitality and communication standards of excellence across all events and relationships

Events Manager

• Support the Client Relations functions for global events – including exhibitions, art fairs, private events, and public programs
• Manage and maintain guest lists, including tracking RSVPs and follow-ups, and creating face sheets, tracking engagement and participation
• Collaborate with the Communication and Artist Management teams on designed materials for events and mailings
• Attend events and provide day-of production support, including nights and weekends
• Maintain, monitor and develop client records for physical mailings and event communications
• Assist with gifting for artists and clients globally
• Research targets for client engagement
• Maintain an updated calendar of all gallery programs and events, as well as Client Relations and Event team files and expense tracking
• Schedule meetings, create meeting agendas, and provide notes to wider teams
• Provide excellent client service to ensure artist and client satisfaction and qualitive standards by the gallery are maintained
• Additional administrative, production, and hospitality support as required

Events Manager

Senior Associate, Client Relations – Events