HR Coordinator
PA Education Association
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $62,000 - $67,000 per year
About the role
- Support full-cycle recruitment activities, including job postings, interview scheduling, candidate communication, and tracking applicant data in the HRMS.
- Coordinate employee onboarding by preparing offer letters, new hire paperwork, orientation schedules, and ensuring the timely completion of pre-employment tasks.
- Respond to employee inquiries related to payroll, benefits, timekeeping, HR policies, and HR systems, escalating issues as needed.
- Assist with bi-weekly payroll processing across multiple U.S. states by entering and updating employment changes in ADP Workforce Now, reviewing timecards, resolving discrepancies, and collaborating with the payroll provider to ensure accuracy and timeliness.
- Serve as a first point of contact for routine employee support and aid with HRMS (ADP Workforce Now): timekeeping, system access, navigation, and basic troubleshooting.
- Coordinate and track leave management programs, including FMLA, ADA accommodations, Workers’ Compensation, and other statutory or company leave programs.
- Coordinate benefits administration, including enrollments, changes, and supporting the annual open enrollment process.
- Coordinate the employee performance management processes, including building out forms and processes in the HRMS, and tracking completion.
- Monitor HR and payroll compliance by tracking key deadlines (e.g., I-9 verifications, policy acknowledgments) audits, filings, and required documentation, and assist with compliance reporting and data requests.
- Maintain accurate and confidential employee records in HRMS.
- Coordinate the annual review, update, and distribution of the employee handbook, working closely with HR leadership to ensure legal compliance and alignment with organizational practices.
- Assist with compiling HR reports and data tracking for internal use and external audits.
- Assists the People & Culture team in organizing and executing learning and development initiatives, ensuring programs run smoothly and support a culture of ongoing growth and mentorship
- Provide administrative and project support for HR initiatives, including employee engagement efforts, process improvements, system updates, and compliance projects.
- Participate in process documentation and continuous improvement initiatives while maintaining strict confidentiality of employee and company information.
Requirements
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and work experience
- 3+ years of experience in an HR support or coordinator role
- Knowledge of core HR functions, including recruitment, onboarding, benefits, payroll coordination, and compliance
- Experience working with an HR management system (HRMS) (ADP Workforce Now preferred)
- Strong organizational skills and attention to detail with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to handle confidential information with professionalism and discretion.
Benefits
- health, life, and disability insurances
- paid time off and holidays
- 403(b) retirement plan with an 8% employer contribution
- monthly wellness stipend
- professional development funding
- tuition assistance
- other benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
recruitmentonboardingpayroll processingbenefits administrationleave managementperformance managementcompliance reportingdata trackingprocess documentationHR functions
Soft Skills
organizational skillsattention to detailcommunication skillsprofessionalismdiscretionproject supportemployee engagementprocess improvementmentorshipconfidentiality
Certifications
Associate’s degreeBachelor’s degree