PA Education Association

Accounts Receivable

• Manage the full accounts receivable (A/R) function, ensuring timely receipt of funds and accuracy of records including various trackers.
• Process payments from members and external sources (checks, ACH, credit cards) across multiple systems.
• Prepares all cash receipts and maintains the Finance Team’s Master Check/ACH log.
• Prepares journal entries for all revenue streams and services.
• Reconciles weekly cash receipts and performs monthly revenue reconciliations between multiple systems including: Salesforce, Cvent, external systems and the general ledger.
• Sends invoices to members and clients, supports inquiries regarding billing, and assists with purchase orders (POs) and remittance documentation.
• Maintains customer files and payment records across financial systems.
• Assists with month-end close procedures and creates journal entries as needed.
• Reviews Salesforce reports for accuracy and ensures proper reconciliation of data.
• Investigates and resolves account discrepancies in collaboration with internal teams and external stakeholders.

Accounts Receivable Clerk

Human Resources

• Support full-cycle recruitment activities, including job postings, interview scheduling, candidate communication, and tracking applicant data in the HRMS.
• Coordinate employee onboarding by preparing offer letters, new hire paperwork, orientation schedules, and ensuring the timely completion of pre-employment tasks.
• Respond to employee inquiries related to payroll, benefits, timekeeping, HR policies, and HR systems, escalating issues as needed.
• Assist with bi-weekly payroll processing across multiple U.S. states by entering and updating employment changes in ADP Workforce Now, reviewing timecards, resolving discrepancies, and collaborating with the payroll provider to ensure accuracy and timeliness.
• Serve as a first point of contact for routine employee support and aid with HRMS (ADP Workforce Now): timekeeping, system access, navigation, and basic troubleshooting.
• Coordinate and track leave management programs, including FMLA, ADA accommodations, Workers’ Compensation, and other statutory or company leave programs.
• Coordinate benefits administration, including enrollments, changes, and supporting the annual open enrollment process.
• Coordinate the employee performance management processes, including building out forms and processes in the HRMS, and tracking completion.
• Monitor HR and payroll compliance by tracking key deadlines (e.g., I-9 verifications, policy acknowledgments) audits, filings, and required documentation, and assist with compliance reporting and data requests.
• Maintain accurate and confidential employee records in HRMS.
• Coordinate the annual review, update, and distribution of the employee handbook, working closely with HR leadership to ensure legal compliance and alignment with organizational practices.
• Assist with compiling HR reports and data tracking for internal use and external audits.
• Assists the People & Culture team in organizing and executing learning and development initiatives, ensuring programs run smoothly and support a culture of ongoing growth and mentorship
• Provide administrative and project support for HR initiatives, including employee engagement efforts, process improvements, system updates, and compliance projects.
• Participate in process documentation and continuous improvement initiatives while maintaining strict confidentiality of employee and company information.

Accounts Receivable Clerk

HR Coordinator