Outward Bound USA

Executive Assistant

Outward Bound USA

full-time

Posted on:

Location Type: Remote

Location: Arizona • Colorado • United States

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Salary

💰 $58,500 - $71,500 per year

About the role

  • Manage the CEO’s daily schedule, appointments, meeting logistics, and travel.
  • Anticipate needs and ensure the CEO is fully prepared for meetings, presentations, and events.
  • Draft, edit, and proofread communications, presentations, reports, and other materials with accuracy and attention to detail.
  • Maintain confidential documents and sensitive information with discretion.
  • Serve as the primary point of contact for internal and external inquiries directed to the CEO.
  • Support cross-organizational projects, timelines, and priorities in collaboration with staff and leadership.
  • Strengthen day-to-day office operations, systems, and administrative processes to improve efficiency and organizational impact.
  • Serve as liaison to the Board of Directors, maintaining strong, trust-based relationships.
  • Support all Board activities, including meeting planning, materials preparation, minutes, follow-up, and recordkeeping.
  • Coordinate communication between the CEO, Board members, committee leads, donors, and key stakeholders.
  • Support donor engagement efforts, including correspondence, tracking interactions, and preparing materials for fundraising meetings.
  • Plan, organize, and execute internal and external events, including Board meetings, retreats, fundraising events, and special initiatives.
  • Manage logistics such as venue selection, catering, travel arrangements, materials, agendas, technology needs, and on-site coordination.

Requirements

  • 4–7 years of executive-level administrative support, ideally to a CEO/Executive Director or senior leader.
  • Proven ability to manage complex executive calendars, competing priorities, and multi-time-zone scheduling.
  • Experience preparing board-ready materials (agendas, packets, minutes, briefings).
  • 2+ years supporting board or governance work, including committee coordination and follow-up.
  • Hands-on experience planning high-level meetings or events (board meetings, retreats, donor events).
  • Experience serving as a liaison to donors or senior external stakeholders, including drafting correspondence and preparing meeting materials.
  • Demonstrated ability to improve or maintain administrative systems and workflows.
  • Successful experience working independently in a remote or hybrid environment.
  • Proficiency with CRM systems (Salesforce preferred) and project management tools.
  • Ability to support basic budgeting and expense tracking.
  • Experience working within a federated or networked organization, navigating multi-stakeholder communication.
  • Experience supporting leaders through organizational change or growth (preferred).
  • Familiarity or interest in outdoor education or youth development (preferred).
Benefits
  • Health/dental/vision insurance
  • Short-term and long-term disability
  • Life insurance
  • Retirement plan with employer match
  • 15 days of PTO per year
  • 10 federal holidays
  • Paid time off for the last week of the year

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive-level administrative supportcalendar managementboard-ready materials preparationevent planningbudgetingexpense trackingadministrative systems improvementmulti-time-zone schedulingcommittee coordinationdrafting correspondence
Soft skills
attention to detaildiscretionorganizational skillscommunication skillsrelationship buildingindependent workcollaborationanticipation of needsproblem-solvingtime management