Outward Bound USA

Executive Assistant

• Manage the CEO’s daily schedule, appointments, meeting logistics, and travel.
• Anticipate needs and ensure the CEO is fully prepared for meetings, presentations, and events.
• Draft, edit, and proofread communications, presentations, reports, and other materials with accuracy and attention to detail.
• Maintain confidential documents and sensitive information with discretion.
• Serve as the primary point of contact for internal and external inquiries directed to the CEO.
• Support cross-organizational projects, timelines, and priorities in collaboration with staff and leadership.
• Strengthen day-to-day office operations, systems, and administrative processes to improve efficiency and organizational impact.
• Serve as liaison to the Board of Directors, maintaining strong, trust-based relationships.
• Support all Board activities, including meeting planning, materials preparation, minutes, follow-up, and recordkeeping.
• Coordinate communication between the CEO, Board members, committee leads, donors, and key stakeholders.
• Support donor engagement efforts, including correspondence, tracking interactions, and preparing materials for fundraising meetings.
• Plan, organize, and execute internal and external events, including Board meetings, retreats, fundraising events, and special initiatives.
• Manage logistics such as venue selection, catering, travel arrangements, materials, agendas, technology needs, and on-site coordination.