Executive Assistant

Outsource Recruiter

full-time

Posted on: 9/19/2025

Origin: • 🇺🇸 United States • California

✨ AI Apply

💰 $4 - $6 per hour

Mid-LevelSenior

OracleServiceNow

About the role

Provide seamless executive support to founders to maximize efficiency and productivity.
Manage inbox and calendars: triage emails, prioritize, draft responses, and schedule meetings.
Coordinate travel: book flights, hotels, conferences, and prepare visa documentation.
Handle event coordination: research and reserve venues for business events or dinners.
Prepare for meetings: create agendas, conduct background research, draft follow-ups, and take notes.
Track expenses and reimbursements: collect receipts, reconcile credit card statements, and coordinate payments.
Manage documents: organize contracts, investor materials, and files in Google Drive/Notion.
Support recruiting: post job descriptions, screen resumes, schedule interviews, and manage candidate communication.
Assist with board and investor preparation: collect key metrics and format reports.
Manage networking follow-ups: introductions, LinkedIn notes, and thank-you emails.
Support lead generation: scrape target contacts, verify emails, and organize prospect lists.
Coordinate publishing of content on LinkedIn, Twitter/X, or newsletters and monitor engagement.
Create SOPs to document recurring workflows for consistency and scalability.
Provide personal support: bill pay, reservations, gift research, and office supply ordering.

Proven experience as an Executive Assistant, Virtual Assistant, or similar support role.
Strong organizational and project management skills with exceptional attention to detail.
Excellent written and verbal communication abilities.
Ability to handle confidential information with discretion and professionalism.
Proficiency with tools such as Google Workspace, Notion, and other productivity software.
Highly proactive, resourceful, and able to work independently across multiple time zones.
Experience with CRM tools (e.g., Attio or similar) (preferred).
Familiarity with project management tools (e.g., Linear or equivalent) (preferred).
Experience with investor relations, including cap table updates and board meeting coordination (preferred).
Comfortable with light QA/testing tasks and prescreening product-related issues (preferred).
Previous experience supporting executives in a startup or tech environment (preferred).
Mac laptop preferred for software consistency (not required).