Otaro

Executive Assistant – Operations, E‑commerce, Sports & Outdoor

Otaro

part-time

Posted on:

Location Type: Hybrid

Location: Kirchheim unter Teck • Germany

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About the role

  • Operational anchor for the executive management
  • Classic commercial tasks – from invoicing and preparatory accounting to preparing payroll
  • Support in the day-to-day operations of our online shop (Shopify)
  • Maintain product listings, monitor orders and oversee fulfillment
  • Improve and document processes
  • Support with email marketing and resolving customer inquiries
  • Coordinate appointments and conduct research tasks

Requirements

  • Digital native & extremely reliable
  • Digital competence (must): You are proficient with computers. Fast typing (or dictation), confident use of tools like Slack and Google Workspace, and a basic understanding of AI (ChatGPT & Co.) are required.
  • E‑commerce experience: Ideally you have worked in online retail. Terms like Shopify, JTL, returns management or email flows are familiar to you.
  • Organizational talent: You are structured, meticulous and dependable.
  • Commercial understanding: You are not afraid of numbers, invoices or accounting topics.
  • Mindset: You don’t wait for the perfect process—you get things done. You are flexible and proactive.
Benefits
  • Maximum flexibility: The role is structured for 10–20 hours per week (with potential to expand).
  • Remote & hybrid: We work "Digital First".
  • Responsibility & trust: You are not just a cog in the machine but an important support for the company.
  • Modern working: We use the latest tools and avoid outdated corporate bureaucracy.
  • Career perspective: We are growing. If you want and it fits, this position can grow in responsibility and hours over time.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoicingpreparatory accountingpayroll preparationemail marketingprocess improvementorder monitoringfulfillment oversightreturns managemente-commerce experiencefast typing
Soft Skills
reliabilityorganizational talentmeticulousnessdependabilityflexibilityproactivitycommercial understandingstructured approach