OSA Outsourcing Advantage

Executive Assistant – Real Estate Focus

OSA Outsourcing Advantage

full-time

Posted on:

Location Type: Remote

Location: Dominican Republic

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About the role

  • Manage the end-to-end property marketing process, including creating, publishing, and maintaining listings across online platforms; ensure listing accuracy for pricing, availability, and status.
  • Coordinate photography, videography, and floor plans to support professional-quality listing presentations.
  • Create and coordinate marketing collateral (flyers, email campaigns, social media content) and collaborate with external designers/printers as needed; maintain consistent branding across public-facing materials.
  • Draft and prepare Letters of Intent (LOIs) and support leasing/transaction coordination by organizing documentation and facilitating communication among attorneys, brokers, and clients.
  • Track leads and deal progress from inquiry through signed lease; ensure timely follow-up to advance deals.
  • Manage and improve CRM workflows and automations; maintain accurate data entry for leads, contacts, and deal stages.
  • Generate and share reports on leads, conversions, pipeline status, and task lists; provide regular updates on listings, leads, and active deals; identify and implement process improvements.
  • Handle email communications with clients, brokers, and vendors; draft polished responses, route/flag urgent items, and follow up on unanswered messages.

Requirements

  • Proven experience as an Executive Assistant, preferably within the real estate industry.
  • Strong organizational skills with the capability to handle multiple tasks at once, accompanied by a keen attention to detail.
  • Fluent English communication skills, both verbal and written, with a minimum proficiency level of C1 Advanced.
  • Familiarity with real estate terminology and processes is a plus.
  • Proficient in Microsoft Office Suite and other software commonly used in real estate.
  • Experienced in graphic design utilizing tools such as Adobe and Canva.
  • Understanding of commercial lease agreements.
  • Background in social media marketing.
  • Ability to craft engaging copy for property listings and advertisements.
  • Knowledge of Multiple Listing Service (MLS) platforms.
  • Key Traits We’re Seeking
  • Exceptional organizational skills with meticulous attention to detail
  • Strong communication skills
  • Self-driven and proactive attitude
  • Technologically adept and quick learner
  • Efficient multitasker with excellent prioritization abilities
Benefits
  • Opportunity to work on diverse and exciting projects.
  • Supportive and collaborative work environment.
  • Weekly payments.
  • Weekly incentives based on performance.
  • Weekends off.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
property marketinglisting managementCRM workflowsdata entrygraphic designcopywritingsocial media marketingcommercial lease agreementsMultiple Listing Service (MLS)report generation
Soft Skills
organizational skillsattention to detailcommunication skillsself-drivenproactive attitudemultitaskingprioritizationcollaborationproblem-solvingtime management