Executive Assistant
Orica
contract
Posted on:
Location Type: Office
Location: Pasig City • Philippines
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About the role
- This role will support two management team members
- Conducts effective diary management and meeting scheduling
- Coordinates and delivers domestic and overseas travel management including Visas where required, in accordance with the Orica travel policy.
- Ensures monthly expenses are correctly coded and claims are processed efficiently and on time.
- Manages induction programs for Manager’s New team members
- Schedules and supports Manager's team annual and midyear performance reviews
- Produces reports and presentations as and when required
- Assists and works with Administration Assistants, EA’s and PA’s throughout the organisation
- Coordinates conference and workshop travel, logistics and catering, interfacing between stakeholders, attendees and vendors for Managers.
- Flexibility in working hours at times (if required).
Requirements
- Tertiary education in secretarial and management or equivalent.
- Generally up to 5 years’ experience post qualification of assistant personal executive.
- Technical &/or functional business system applications required for tasks (e.g. SAP, SF, Concur, etc).
- Able to readily use Microsoft applications: Word, PPT, Teams.
- Fluent in Verbal and Written English, excellent communication and influencing skills.
- A model of resilience and flexibility, adapting well to new circumstances and adversity.
- A commitment to working in a team-oriented manner.
- Experience working across different cultures, company sectors or countries preferable.
Benefits
- As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture.
- We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
diary managementmeeting schedulingtravel managementexpense codingreport productionpresentation creationinduction program managementperformance review schedulingstakeholder coordinationlogistics management
Soft Skills
communication skillsinfluencing skillsresilienceflexibilityteam-orientedadaptabilityinterpersonal skillsorganizational skillscultural awarenessproblem-solving
Certifications
tertiary education in secretarial and management