Oral Roberts University Alumni

Administrative Assistant – Executive Director

Oral Roberts University Alumni

full-time

Posted on:

Location Type: Office

Location: Tulsa • Oklahoma • United States

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Job Level

Lead

About the role

  • Assists the Executive Director with the daily operations of the Center for Spirit-Empowered Research.
  • Effectively manages the Center for its smooth operation and executive presentation.
  • Manages purchasing, calendar, scheduling, filing, facility, and budgeting operations of the Center.
  • Manages communications, travel, and financial operations of the Executive Director.
  • Creates travel, event, and budget reports for the Executive Director; assists in annual and semiannual Board reports as well as project developmental materials under the Director's oversight.
  • Takes meeting minutes, maintains files and photos of Center administration, manages work orders or facility-related needs.
  • Maintains the Global Network of Spirit-Empowered Scholars (GNSES) database, emails, and quarterly communiques.
  • Manages PhD residency weeks, colloquia, book talks, and the Center's relationship with the College of Theology and Ministry.
  • Maintains scholarship finances and records, working with College of Theology and Ministry for disbursements and awards.
  • Facilitates the daily flow of students and visitors to the floor, answering phones, questions, reserving room, etc.
  • Upholds Library policies in receiving guests, faculty, VIPs, tours, groups.
  • Organizes and hosts Center events including guest speakers, donor visits, book launches, celebration events.
  • Set up and reception, design and seating, scheduling IT or photography as necessary.
  • Produces department posters, invitations, Zoom links, thank you's, and follow-up.
  • Arranges guest speaker needs including hotels, honorariums, and reimbursements.

Requirements

  • Bachelor's degree in Theology or related field required
  • Graduate Theology degree preferred
  • Minimum of 2 years administrative assistant experience
  • Familiarity with ORU platforms and systems desirable (Vision, Jaggaer, OMNI)
  • Professional demeanor
  • Organizational leadership and attention to detail
  • Excellent oral and virtual communication skills
  • Familiarity with webpage design and social media platforms
  • Excellent reading, writing, and grammatical skills
  • Excellent interpersonal and customer service skills
  • Computer literacy with proficiency in Outlook, Office, Publisher, Adobe Pro, Zoom; website design (e.g. OMNI) and social media platforms desirable.
  • Reception abilities; facility in articulating information clearly and distinctly for the purpose of disseminating information to constituencies.
  • Self-motivated, flexible, ability to multi-task and troubleshoot
  • Must have the ability to effectively communicate with persons from a variety of cultural backgrounds.
Benefits
  • Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative assistant experiencewebpage designsocial media platformsbudget managementevent planningcommunication skillsdata managementreport creationminute takingcustomer service
Soft Skills
organizational leadershipattention to detailexcellent oral communicationexcellent virtual communicationinterpersonal skillsself-motivatedflexibilitymulti-taskingtroubleshootingcultural sensitivity
Certifications
Bachelor's degree in TheologyGraduate Theology degree