Executive Assistant
OpsArmy
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇧🇷 Brazil
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Own inbox management, including high-judgment filtering and drafting
- Manage complex calendars across investors, partners, advisors, and counterparties
- Coordinate meetings across multiple time zones
- Handle travel, accommodations, and logistics
- Serve as a polished, external-facing representative of the firm
- Draft and manage professional correspondence with: High-net-worth individuals, Investment partners, Advisors and external counterparties
- Ensure all communication is precise, thoughtful, and human
- Provide light personal administrative support (appointments, reservations, logistics)
- Seamlessly integrate personal and professional scheduling
- Operational support and process documentation as trust and context build
Requirements
- Native or near-native English fluency (written and spoken)
- Strong professional polish and excellent business judgment
- Ability to move quickly and operate comfortably in ambiguity
- Experience supporting senior executives, founders, or investors
- Calm under pressure; proactive and anticipatory by nature
- Background in finance, private equity, venture capital, fintech, or professional services (Nice-to-Have)
- Exposure to investor relations or limited partner communications (Nice-to-Have)
- Comfortable working with external vendors and advisors (Nice-to-Have)
- Interest in growing beyond a traditional EA role (Nice-to-Have)
Benefits
- Fully remote, must be EST-aligned
- Core weekday coverage with rare, time-sensitive off-hours support
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
high-judgment filteringexcellent business judgmentcalm under pressureproactiveanticipatorystrong professional polishprecise communicationthoughtful communicationhuman communicationability to operate in ambiguity