OpenLoop

Clinical Recruiting, Operations Analyst

OpenLoop

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Organize, maintain, and deliver ongoing analysis and reporting on all clinical recruiting activity using the ATS and related tools.
  • Analyze clinical recruiting data to validate that provider staffing levels align with current and projected business needs.
  • Maintain accurate, complete, and up-to-date provider and recruiting data within the applicant tracking system and supporting platforms.
  • Support workforce planning efforts by tracking provider pipeline status, availability, and allocation across different areas of the business.
  • Create, maintain, and optimize recruiting templates, tools, and workflows to ensure reporting captures both high-level trends and detailed, activity-level insights.
  • Partner with Human Resources teams in creating recruiting templates, system tools and interview frameworks, designed in legally compliant interview practices.
  • Develop and maintain dashboards and standardized reports that translate recruiting data into clear, actionable insights for stakeholders.
  • Serve as the clinical recruiting subject matter expert, with regards to managing and administering the applicant tracking system, including user management, system configurations, and training for recruiters and stakeholders.
  • Respond to urgent, ad-hoc data and reporting requests in a fast-paced clinical staffing environment while maintaining data quality.
  • Partner with clinical recruiters, operations, and leadership to ensure recruiting data and insights support strategic and operational decision-making.
  • Collaborate with onboarding teams, i.e. credentialing, HR, and operations by providing recurring updates on provider hiring status, to ensure onboarding milestones are being met.
  • Other duties as assigned.

Requirements

  • Bachelor’s degree in Human Resources, Business, Analytics, Healthcare Administration, Psychology, or a related discipline required (or equivalent experience).
  • 5 years of experience in recruiting operations, HR analysis, workforce analytics.
  • Strong analytical skills with experience building dashboards, reports, hiring workflows and workforce metrics
  • Demonstrated ability to analyze provider headcount, pipeline health, and allocation to align staffing with business needs
  • Proven experience with creating, updating and maintaining various recruiting templates, tools, and workflows to support clinical recruiting operations
  • Advanced / Administrator level experience with an Applicant Tracking System (ATS), including user management, workflow configuration, data integrity, and end-user training
  • Experience working with HRIS platforms and related recruiting, onboarding, and reporting tools (Greenhouse, and/or Ashby highly preferred).
  • Ability to translate complex data into clear, actionable insights for operational and leadership audiences.
  • Understanding of clinical staffing workflows, including onboarding, credentialing handoffs, and start-date readiness.
  • Experience working with cross-functional teams, of varying levels and communication styles.
  • Excellent and clear communication skills, both written and verbal.
  • Ability to excel and thrive in a fast-paced, high-growth or startup environment with shifting priorities and urgent requests.
  • Comfortable managing pressure while maintaining quality and compliance.
  • Experience supporting clinical or healthcare recruiting operations, including medical providers across multiple roles or specialties.
  • Strong proficiency in Excel or Google Sheets is highly preferred
  • Former experience as a clinical recruiter is a plus.
Benefits
  • Medical, Dental, and Vision plans
  • Flexible Spending/Health Savings Accounts
  • Flexible PTO
  • 401(k) + Company Match
  • Life Insurance, Pet insurance, and more
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysisdashboard creationreportingworkforce analyticsrecruiting workflowsuser managementworkflow configurationdata integrityend-user trainingExcel
Soft Skills
analytical skillscommunication skillscollaborationability to manage pressureadaptabilityattention to detailproblem-solvingorganizational skillsinterpersonal skillsability to thrive in fast-paced environments