Opal Group

Operations Assistant

Opal Group

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $1,500 per month

About the role

  • Provide day-to-day administrative and operational support to the Managing Director, including document preparation, reporting, scheduling, follow-ups, and task coordination
  • Conduct research on prospective clients, investors, sponsors, and speakers to support sales and event strategy
  • Prepare and maintain internal trackers, calendars, and reporting tools to support market awareness, performance monitoring, and planning
  • Export, organize, and format data from agendas, reports, and internal systems for use in sales, marketing, and planning initiatives
  • Assist with preparing internal team documents, SOPs, benchmarks, and performance materials based on the Managing Director’s direction
  • Coordinate client-related tasks such as scheduling calls, collecting materials, confirming deliverables, and managing follow-up communications
  • Support sponsor and speaker coordination by tracking materials, deadlines, and marketing deliverables
  • Assist with sourcing and coordinating potential event venues through existing client relationships when needed
  • Perform light outreach and administrative follow-up with clients and prospects on behalf of the Managing Director
  • Maintain accurate records of client, sponsor, and conference data in CRM and internal systems
  • Collaborate with internal teams to ensure priorities, deadlines, and communications are properly aligned
  • Support sales and audience development activity as needed during slower periods

Requirements

  • Bachelor’s degree in Business, Marketing, Communications, or a related field is preferred
  • Valid U.S. entry visa preferred
  • Advanced English skills in verbal and written communication are required
  • Strong organizational skills with exceptional attention to detail
  • Professional, polished, and client-ready communication style
  • Comfortable conducting research, managing data, and preparing reports
  • Proficiency in Microsoft Office, especially Excel; experience with CRM systems is a plus
  • Ability to manage multiple priorities, follow direction, and execute with minimal oversight
  • Self-motivated and able to work both independently and as part of a team
Benefits
  • 100% remote work environment with occasional travel to on-site conferences (based on position)
  • Paid Time Off (available after 90 days), including: Vacation Days, Sick Leave, Compensatory Time, One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
  • Jury Duty Pay
  • Paid Time Off for Voting
  • Paid federal holidays with early release the day prior
  • Summer Fridays
  • All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data managementreport preparationtask coordinationresearchperformance monitoringSOP preparationevent coordinationclient communicationdata organizationmarket awareness
Soft Skills
organizational skillsattention to detailverbal communicationwritten communicationclient-ready communicationself-motivatedteam collaborationability to manage prioritiesexecuting with minimal oversightprofessionalism
Certifications
Bachelor’s degree in BusinessBachelor’s degree in MarketingBachelor’s degree in Communications