Own the CIO’s calendar and operating rhythm, ensuring meetings have clear purpose, deep-work time is protected, and weekly/monthly cadences run smoothly.
Manage communication and context across Slack, Notion, and email, drafting updates, summarizing meetings, and ensuring decisions and next steps are captured clearly.
Maintain the CIO’s project dashboard, tracking milestones, risks, owners, and follow-through across multiple cross-functional initiatives.
Act as a coordination hub and CIO proxy, aligning stakeholders, managing vendor and partner interactions, and ensuring expectations and timelines remain clear.
Create and maintain operational structure, including weekly CIO syncs, daily briefs, board/investor prep, compliance reviews, and ongoing initiative updates.

Requirements

3–7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader (or equivalent experience in a high-complexity environment).
Exceptional written and verbal communication, especially in translating complex details into concise, actionable summaries.
Strong operational instincts: organization, prioritization, project tracking, and an ability to proactively identify gaps and blockers.
High comfort working in tools like Slack, Notion, and Google Workspace; experience maintaining project dashboards or documentation systems.
A mindset of ownership, anticipation, and partnership; someone who sees around corners and stays one step ahead.
High integrity, discretion, and professionalism when handling sensitive information.
Willingness and ability to travel 20-25%.
Must be based in US Central Time.
Preferred Qualifications
Experience working in defense technology, cybersecurity, or related industries

Benefits

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

project trackingoperational structuremilestone trackingrisk managementvendor managementpartner interactionscompliance reviewsinitiative updates

written communicationverbal communicationorganizationprioritizationproactive identificationanticipationpartnershipintegritydiscretionprofessionalism