Responsible for the accounts payable
Review scanned invoices and ensure accurate cost allocation to departments and projects
Prepare payment proposals and process payment orders in IFS, ensuring timely submission to the bank
Follow up with project leaders and designated officers to obtain necessary approvals for both the vendor invoices as well as the timesheets
Review and approve employee expenses in line with company policies
Import and reconcile credit card statements in IFS
Manage and process petty cash transactions, including uploading itemized receipts in IFS
Assist in preparing periodic overviews of reimbursable expenses for each project
Accurately process accounting entries, ensuring all incoming, payroll, and purchase payments are correctly recorded and allocated
Reconcile transactions across sales invoices, ledger accounts, and payment orders to maintain accurate financial records
Maintain daily communication with the Finance team in Rotterdam to ensure alignment on procedures and reporting.

Requirements

Degree in Accounting, Finance, or a related field
5+ years of relevant experience in accounts payable or general accounting
Prior experience within the architecture, design, or building industry is highly preferred
Experience with IFS or similar ERP systems
Strong attention to detail, accuracy, and organizational skills
Hands-on approach, being able to work independently
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Benefits

A competitive salary, commensurate with experience
Comprehensive benefits package including 401(k), health insurance, and 20 vacation days per year, in addition to U.S. public holidays
Career growth opportunities in a globally recognized firm within the creative and architectural industry.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payablecost allocationpayment processinginvoice reviewexpense approvalcredit card reconciliationpetty cash managementaccounting entriesfinancial record reconciliationERP systems

Soft Skills

attention to detailaccuracyorganizational skillsindependencecommunication

Certifications

degree in Accountingdegree in Finance