Ollie

Accounts Payable Coordinator

Ollie

full-time

Posted on:

Location Type: Remote

Location: United States

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Tech Stack

ERP

About the role

  • Process vendor invoices end-to-end, including routing for approval and authorization through the company’s invoice processing platform (Stampli), ensuring accuracy, timeliness, and proper documentation.
  • Code, review, and sync corporate credit card and employee reimbursement transactions, ensuring expenses are properly classified and compliant with company policies.
  • Code and sync travel and expense transactions, resolving discrepancies and coordinating with employees as needed.
  • Create and maintain fixed assets in NetSuite’s fixed asset management module and track capital expenditure activity on a month-to-month basis.
  • Support the Accounting team with ad hoc projects and assignments as requested by management, including retail invoicing, process improvements and audit support.

Requirements

  • A detail-oriented accounting professional who understands Accounts Payable and accounting operations, including invoice workflows, expense coding, and approval processes.
  • A self-starter who takes ownership of their work, manages multiple priorities effectively, and consistently meets deadlines with a high level of accuracy.
  • You are comfortable working in a fast-paced, evolving environment, able to adapt quickly as new projects, tools, and priorities arise.
  • A problem solver who can identify discrepancies, investigate root causes, and bring clear, actionable solutions to the team.
  • You enjoy leveraging technology to improve processes, with experience using AP automation, expense management platforms, and ERP systems (NetSuite experience a plus).
  • A collaborative team player who brings a positive attitude, communicates effectively, and partners well with vendors, employees, and internal stakeholders.
  • You have strong Excel or Google Sheets skills and are comfortable using spreadsheets to support reconciliations, tracking, and reporting activities.
Benefits
  • Competitive salary
  • Sponsored 401k program with employer match up to 4%
  • Comprehensive health coverage including medical, dental and vision
  • Unlimited vacation policy that you're encouraged to use
  • Paid parental leave
  • 1-week paw-ternity leave for new dog parents
  • Free Ollie subscription
  • Inspiring pack members!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Accounts Payableexpense codinginvoice workflowsfixed asset managementcapital expenditure trackingreconciliationaudit supportprocess improvementsproblem solvingdetail-oriented
Soft skills
self-startertime managementadaptabilitycollaborationeffective communicationpositive attitudeownershipmulti-taskingaccuracydiscrepancy investigation