Company Secretarial Manager
Ogier
full-time
Posted on:
Location Type: Hybrid
Location: Ireland
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About the role
- Our approach is simple. We are committed to building long-lasting relationships with our clients that are based on confidence and trust. We provide a personal service and work collaboratively with our clients, delivering commercial solutions and helping them to achieve their objectives. Our clients say that our responsiveness and approachability set us apart from our competitors.
- Reporting to the Associate Director of the Corporate Services team, the primary objective of this role is to be responsible for providing exceptional board support, secretarial services and other corporate governance related duties to varied client types, including corporate entities, financial institutions, investment funds, and private clients. ****This will be achieved through the effective management of a small but growing team of administrators and company secretaries, and to manage the more complex requirements of large clients' affairs, working closely with the Associate Director and other managers in the team to maintain and grow client relationships.******Key Responsibilities******Team Management:** Direct and oversee the company secretarial team, ensuring high levels of performance, compliance, and professional development. Foster a culture of excellence and continuous improvement within the team. Work with the Associate Director to strategically manage team resources to optimize efficiency, scalability, and service quality. Conduct regular assessments of team workload, skillsets, and resource allocation to ensure alignment with business objectives, client needs, and regulatory changes. Support the senior management team to implement forward-looking resource planning strategies, including hiring, training, and technology adoption, to enhance team capacity and capabilities**** **Governance and Compliance:** Ensure client companies comply with statutory and regulatory requirements, focusing on the administration of annual returns, maintenance of statutory books, and management of shareholder information. Adapt governance and compliance efforts to meet the specific needs of different client types**** **Board Support and Advisory:** Act as the primary point of contact for the board of directors, providing comprehensive support and guidance on corporate governance matters. Oversee the distribution of board packs, manage board meetings, and ensure precise minute-taking and follow-up on action items by team members**** **Corporate Policies and Procedures:** Develop, implement, and monitor team policies and procedures ensuring compliance with applicable laws and regulations. Collaborating closely with the law firm and across different jurisdictions offer advice on local corporate governance best practices and legislative updates, to assist to tailor governance frameworks to suit the diverse requirements of our client base******Stakeholder Engagement:** Maintain robust relationships with internal and external stakeholders, ensuring clear and effective communication regarding company secretarial matters, with a nuanced understanding of the unique expectations and requirements of different client types**** **Client Billing Oversight:** Oversee the client billing process, ensuring accuracy, transparency, and efficiency**** **Client Onboarding:** Manage the client onboarding process, ensuring a seamless and compliant introduction to Ogier services. Develop and maintain onboarding protocols that are tailored to meet the diverse needs of our client portfolio, emphasizing a positive first impression and long-term client satisfaction****
Requirements
- - Bachelor’s degree in Law, Business Administration, or related field, with a professional qualification in company secretarial practice (e.g., ICSA)
- - Extensive experience in relevant company secretarial roles, with experience of managing people
- - Comprehensive understanding of corporate governance, Irish company law, and compliance frameworks, with the flexibility to apply this knowledge across different sectors
- - Strong team management skills, capable of inspiring, mentoring, and developing a high-performing team. Strong focus on fostering a culture of continuous improvement and professional growth
- - Superior organisational, analytical, and problem-solving abilities, with a keen eye for detail and the capacity to think strategically in the face of complex challenges.
- - Outstanding communication and interpersonal skills, with the ability to effectively engage with and influence a broad range of stakeholders, including board members, regulatory bodies, clients, and team members
- - A high degree of integrity and professionalism, with a commitment to ethical practices, confidentiality, and excellence in all areas of governance and client service
Benefits
- We believe in putting people first: for who they are and everything they bring. Supporting them with all they need for equitable opportunity. Our clients and our people demand it. It delivers a better working environment, relationships, and outcomes. For us, embracing difference should simply be fundamental to business and society as a whole.****Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.****Working at Ogier offers a variety of benefits that support both personal and professional growth. Our reputation for delivering high-quality services is matched by our recognition as a Great Place to Work, reflecting our commitment to creating an exceptional work environment. Employees at Ogier benefit from a competitive compensation package, robust opportunities for professional development, and a collaborative culture that spans multiple jurisdictions. We place a strong emphasis on supporting work-life balance through flexible working arrangements and wellbeing initiatives.****Our dedication to innovation, diversity and inclusion ensures a supportive, rewarding environment, where every individual is valued and has the opportunity to gain global experience through cross-border collaboration. This holistic approach to employee welfare and development, further enhanced by our prestigious Great Place to Work Award, contributes to both our success as a firm and the continued satisfaction of our clients.****
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
company secretarial practicecorporate governanceIrish company lawcompliance frameworksclient onboardingboard supportminute-takingstatutory complianceresource planningbilling oversight
Soft skills
team managementmentoringanalytical skillsproblem-solvingorganizational skillscommunication skillsinterpersonal skillsstrategic thinkingintegrityprofessionalism
Certifications
Bachelor’s degreeICSA