HR & Admin Executive
Odds Scanner Group
full-time
Posted on:
Location Type: Hybrid
Location: Malta • Malta
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Tech Stack
About the role
- Drive the full employee journey, from strategic recruitment and onboarding to performance management cycles and offboarding
- Manage all legal procedures, social security registrations, and employment documentation in accordance with Portuguese and Maltese labor laws.
- Act as the primary point of contact for all employee queries, providing direct support for administrative, policy, or workplace-related problems.
- Perform monthly bank reconciliations, process company invoicing, and handle ad-hoc financial administrative tasks as required by the team.
- Manage the administrative workflows for the Brazil-based team, including salary data coordination, benefit updates, and local documentation.
- Coordinate logistics and supplier relationships for co-working spaces in Lisbon and Malta , ensuring facility standards and membership requirements are met.
Requirements
- 3+ years in a Generalist HR role with exposure to finance or business operations.
- Proven experience managing performance cycles and recruitment workflows within an international context.
- Strong command of MS Excel and experience with HRIS and cloud-based accounting/invoicing software.
- Familiarity with Malta’s administrative framework is highly desirable.
- Full professional proficiency in English is mandatory. Portuguese is a highly appreciated
Benefits
- 40 days of holidays of your choosing (take only the bank holidays you want!)
- Hybrid and flexible working hours (based in Malta office)
- Competitive salary + performance bonus
- Private Health Insurance
- Gym membership or sports allowance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
performance managementrecruitmentbank reconciliationinvoicingsalary data coordinationbenefit updatesadministrative workflowsemployee documentationlegal proceduresfinancial administration
Soft Skills
communicationproblem-solvingorganizational skillsinterpersonal skillsadministrative support