Orchestrate and lead TA and company initiatives involving TA, including owning the full project strategy and execution working cross functionally with multiple departments and teams.
Research talent acquisition solutions and collaborate on managing vendor relationships, effectiveness of partnerships to make recommendations for optimization.
Own, configure, and continuously optimize the ATS (Greenhouse) and TA tech stack.
Create and maintain job posting templates and offer letter templates, as well as Talent Acquisition SOP documents.
Support recruiters and hiring managers with coordinating hiring events and coordination.
Develop and deliver regular and ongoing Talent Acquisition focused training for Octave’s Hiring Managers and interview teams.
Create, update, and maintain recruiting process documentation, team documentation, and training materials; publish these materials on appropriate platforms.
Prepare and analyze weekly, monthly, and quarterly reports to provide information to make business decisions.
Maintain compliance with federal, state, and local employment laws and regulations by partnering with people experience and legal team.
Own, build, and optimize integrations across the TA tech stack (ATS, CRM, Sourcing tools, and automation platforms) and troubleshooting.
Manage and build tools like ATS (Greenhouse), CRM (Gem), Automation/integration tools (Tray.io), Scheduling tools, assessment platforms, and background check vendors.
Partner with other departments as needed to ensure seamless data flow and integrations.
Monitor system utilization, data integrity, and reporting accuracy.
Build, maintain, and analyze cost-per-hire and other key Talent Acquisition metrics to drive data-informed decision making and optimize recruiting spend.

Requirements

Bachelor's degree or equivalent working experience
Hands on experience in Talent Acquisition program/project management, including project planning methodologies and tools
Experience in talent acquisition operational effectiveness and process design
Strong business acumen, skilled in working across cultures and teams
Strengths in collaboration and influencing; effectively manage expectations and challenges with key partners
Skilled in implementing sustainable improvements and operational efficiency
Experience leading and managing complex projects in a systematic, outcome-oriented way
Experience in training, coaching, and working closely with internal team on how to use ATS, recruit, and hire candidates
Strong understanding of the recruitment process from the beginning of the "lifecycle" to the end
Hands on experience with ATS Platforms: Greenhouse
Hands on experience with CRM tools: Gem
Hands on experience with Automation and integration tools: Tray.io
Ability to analyze sourcing methods and determine their effectiveness relative to the positions and their geographical locations
Familiarity with reporting and analytics tools like: Looker, Tableau, or similar
Proficient in or able to quickly learn collaboration, design, and interview platforms (Notion, Figma, Canva, Spark Hire)

Benefits

Company sponsored life insurance
Disability and AD&D plans
Voluntary benefits such as 401k retirement
Medical, dental, vision insurance
FSA, HSA, dependent care options
Commuter/parking options
Generous Paid Time Off
Paid parental leave benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementoperational effectivenessprocess designdata analysisrecruitment lifecycletrainingcoachingreportinganalytics

Soft Skills

business acumencollaborationinfluencingexpectation managementoperational efficiencysystematic project managementcross-cultural communication

Certifications

Bachelor's degree