Oceans

Administrative Assistant

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Administrative Operations Specialist

Business Operations

• Ensure seamless day-to-day operations by managing workflows, optimizing internal processes, and maintaining clear documentation.
• Draft company policies, SOPs, and internal guidelines to enhance structure and clarity.
• Identify inefficiencies in business operations and implement practical solutions to improve overall performance.
• Coordinate cross-functional initiatives, ensuring teams are aligned with key business objectives.
• Track and analyze key performance indicators (KPIs) to measure operational success and identify areas for improvement.
• Manage the flow of critical business information, ensuring the Executive has timely access to relevant insights.
• Maintain strong relationships with internal and external stakeholders to facilitate smooth operations and decision-making.
• Collaborate with the client to identify opportunities for business scalability and efficiency.
• Implement best practices and support long-term strategic planning efforts to drive sustainable growth.
• Serve as the point of contact for your client’s emails, phone calls, and other professional communication, ensuring responses are timely and professional.

Business Operations Specialist

Marketing Operations

• Develop and implement marketing strategies aimed at brand and/or revenue growth, focusing on social media, paid ads, content creation, and lead generation.
• Track and report on the performance of marketing campaigns, adjusting tactics to maximize impact.
• Collaborate with teams to produce engaging content that aligns with brand goals, and at times, take the lead in developing content yourself.
• Manage budgets and optimize spend across various channels to maximize ROI.
• Oversee and refine marketing workflows to ensure efficiency and consistent execution across campaigns.
• Develop and maintain detailed content calendars and schedules, ensuring timely delivery of campaigns and content.
• Collaborate with cross-functional teams to ensure marketing efforts are aligned with business objectives and KPIs.
• Foster strong relationships with internal teams and external partners to drive collaborative success.
• Provide insights and guidance to stakeholders, ensuring alignment with broader company goals.
• Conduct ongoing analysis of marketing efforts, identifying areas for optimization and refinement.
• Keep up-to-date with marketing trends, tools, and best practices to ensure the company remains competitive.
• Serve as the point of contact for your client’s emails, phone calls, and other professional communication, ensuring responses are timely and professional.
• Manage and streamline the flow of information to ensure your client receives all the relevant updates and data they need.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.

Marketing Operations Specialist

QA Automation Engineer

• Play a critical role in helping a growing digital marketing agency scale its SEO and marketing operations through automation, AI, and systems thinking.
• Design and implement automation workflows that reduce manual operational effort across SEO and marketing functions.
• Build repeatable systems that support scalable marketing execution.
• Automate data collection, processing, reporting, and operational workflows.
• Identify opportunities to improve efficiency through automation and process redesign.
• Utilize AI tools to improve operational efficiency.
• Design AI-assisted workflows that accelerate execution and decision-making.
• Work with APIs to connect internal and external platforms.
• Troubleshoot technical issues and maintain the reliability of automation workflows.
• Build and maintain web scraping solutions that support operational initiatives.
• Translate ambiguous business requirements into structured technical solutions.

Automation Engineer, SEO

Financial Planning and Analysis

• Build and maintain detailed financial models to support business planning and strategy.
• Develop robust, defensible forecasts that help executives navigate future outcomes.
• Continuously seek better ways to model and measure business performance.
• Conduct variance analysis and go beyond accounting data to identify root causes.
• Verify and validate data accuracy, flag inconsistencies, and propose corrections.
• Analyze company-wide data to surface key trends and opportunities.
• Build templates to track KPIs and performance metrics across the business.
• Conduct ad-hoc financial analysis to support cross-functional needs.
• Support senior leadership with updates on market dynamics and competition.
• Field financial data queries from cross-functional teams.
• Play a key role in investor communications and due diligence processes.

FP&A Analyst

Revenue Operations

• Owning the daily intelligence briefing: consolidating pipeline activity, rep performance, and risk signals across all data sources into a single morning view so leadership starts every day operating from insight, not assembly.
• Identifying and flagging pipeline anomalies, at-risk deals, and high-priority entrants with enough context for leadership to act rather than investigate.
• Monitoring SLA and timeline adherence by rep and by segment, surfacing drift before it compounds.
• Translating departmental goals into projects, plans, and measurable outcomes.
• Building and maintaining the processes and SOPs that allow the department to operate without the Head of Revenue Operations serving as the system of record.
• Preparing leadership for rep 1:1s and deal reviews with deal-level context so coaching time is spent on strategy, not status reconstruction.
• Supporting the development and refinement of outbound and channel messaging across all segments and lead sources, including industry and persona analysis as requested.
• Tracking special projects and priorities for the Head of Revenue Operations using project management tooling.
• Acting as the voice of the Head of Revenue Operations in internal meetings when needed.

Administrative Operations Specialist

Business Operations Specialist

Marketing Operations Specialist

Automation Engineer, SEO

FP&A Analyst

Chief of Staff – Revenue Operations