Occhio GmbH

Back Office Administrator

Occhio GmbH

full-time

Posted on:

Location Type: Office

Location: München • Germany

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Tech Stack

ERP

About the role

  • The Back Office Administrator plays a central role in store operations.
  • Ensure that administrative processes, orders and internal procedures are implemented efficiently.
  • Capture, maintain and track orders and work orders.
  • Administrative handling of daily store and sales operations, including internal coordination.
  • Support the sales team in the preparation of proposal and quotation documents.
  • Professional communication with manufacturers, suppliers and internal stakeholders.
  • Maintain and update customer, project and order data.
  • Coordinate delivery dates and follow up on deviations.
  • Structured documentation and audit-compliant filing of all order- and project-related documents.

Requirements

  • Completed commercial vocational training or an equivalent qualification
  • Professional experience in the back office, administration, order management or sales back office
  • Strong organizational skills and a very structured, precise and reliable working style
  • High sense of responsibility and a strong quality awareness in administrative processes
  • Enjoy working with sales teams in a project-oriented sales environment
  • Confident user of MS Office (especially Excel, Word and Outlook)
  • Experience with ERP systems and CRM applications is an advantage
  • Very good German skills, spoken and written; English skills desirable
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
order managementadministrationproject managementdocumentationaudit compliance
Soft Skills
organizational skillsstructured working stylereliabilityresponsibilityquality awarenessteam collaboration
Certifications
commercial vocational trainingequivalent qualification