O'Hagan Meyer

Office Manager

O'Hagan Meyer

full-time

Posted on:

Location Type: Hybrid

Location: Los Angeles • California • United States

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Salary

💰 $100,000 - $130,000 per year

About the role

  • Overseeing the daily functions of the Los Angeles office.
  • Ensure attorneys are provided with legal support services necessary to maintain the high level of client services.
  • Maintain a culture of inclusiveness and teamwork while providing coaching, development, and encouragement.
  • Successful leadership and execution of various duties and responsibilities including managing workflow, attorney assignments, and legal support staff.
  • Ensure the office is professionally maintained and presentable to clients and visitors.
  • Collaborate with business operations departments to implement and adhere to firm policies and procedures.

Requirements

  • Supports operations by maintaining office systems and supervising legal support team and receptionist
  • Manage workflow, attorney assignments and overflow for legal support staff and receptionist
  • Approve PTO and OT requests
  • Develop and coordinate backup process for out of office coverage, holiday scheduling and leaves of absence
  • Serve as a liaison between the legal staff and Los Angeles Management Committee
  • Host regular team meetings to ensure the legal support team is working as one unit to provide highest quality of service to the attorneys
  • Provide regular feedback to Los Angeles Management Committee received during the team meetings and suggest solutions to specific issues that may arise
  • Plan team social outings
  • The Los Angeles Office Manager will ensure the office is professionally maintained and presentable to clients and visitors
  • Organizing office operations and procedures to ensure supplies and copy paper levels are maintained throughout
  • Reviewing, and approving supply requisitions
  • Assigning and monitoring clerical functions.
  • Manage Los Angeles operations, to ensure the teams are working together efficiently and effectively to provide the Los Angeles’ attorneys’ daily support
  • Strong interpersonal skills with ability to work with team and office leaders as well as legal support staff team members
  • Detail oriented to anticipate questions related to workflow and legal staff assignments
  • Collaborate with the various business operations departments to implement and adhere to firm policies and procedures, including HR, IT, Accounting, Marketing and Senior Management.
  • Participate in the legal staff hiring process by:
  • Helping to identify when hiring is needed
  • Help determine the level of experience and qualifications required
  • Screen and assess candidate qualifications and
  • Participating in the interview process
  • Training new hires
  • Monitor performance of legal support staff and identifying and facilitating opportunities to increase productivity and efficiency.
  • Proactively provide constructive feedback for performance issues
  • Complete regular reviews of legal staff
  • Handle conflicts and resolve complaints and escalate as necessary.
  • Work with office and firm management and departments to maintain and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements (managing) employees, following up on work product.
  • Keeps office and firm management informed by summarizing information, identifying trends, and communicating results.
  • Point of contact for building management for service requests and on-site parking
  • Recommends office and workstation assignments with collaboration of Los Angeles Management Committee
  • Hosts regular 1 on 1 meetings with legal support staff to provide direction and guidance
  • Additional projects as requested by supervisors
Benefits
  • Health Care Plan (Medical, Dental, & Vision)
  • 401(k) Retirement Plan
  • Life Insurance (Basic, Voluntary, & AD&D)
  • Paid Time Off (Vacation, Sick Leave, & Company Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long-Term Disability
  • Training & Development
  • Free Food & Snacks in Office
  • Wellness Resources
  • Commuter Benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office managementworkflow managementlegal support servicesstaff supervisionschedulingperformance monitoringrequisition approvalteam coordinationconflict resolutiontraining
Soft Skills
leadershipinterpersonal skillsteamworkcommunicationdetail orientedcoachingproblem-solvingfeedback provisionorganizational skillscollaboration