Numeris

Executive Assistant

• Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
• Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
• Prepare and synthesize meeting notes, action items, and executive summaries as required
• Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness
• Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
• Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency
• Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
• Identify and implement improvements to governance workflows, documentation standards, and operational procedures
• Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution
• Takes a lead with internal initiatives aligned to corporate leadership priorities i.e. plans corporate events
• Supports the P&C team with organizing both virtual and in-person activities throughout the year
• Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
• Support budget tracking and reporting accuracy for leadership-related expenditures
• Liaise with Finance as required to ensure timely and accurate processing of financial documentation
• Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
• Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)
• Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
• Manages the office space, orders supplies, kitchen stock up of drinks and snacks
• Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
• Ensure consistency, clarity, and executive-level polish in all presentation and communication materials
• Support storytelling and structuring of leadership content for internal and external-facing presentations

Executive Assistant – 15 Month Contract

Security Analyst

• Monitoring Security Systems: Continuously monitor various security systems, including firewalls, intrusion detection systems, antivirus software, and others, to promptly detect and respond to any security incidents.
• Security Incident Response: Take the lead in investigating security breaches and incidents, pinpointing their root causes, and developing strategies to prevent similar occurrences in the future. Collaborate closely with IT and business teams to ensure coordinated and effective response efforts.
• Vulnerability Management: Identify and assess vulnerabilities present in systems and networks, collaborating with technical teams to mitigate risks through patch management and configuration changes. Thoroughly document findings and facilitate clear communication across teams to promptly address security weaknesses.
• Security Policy Enforcement: Ensure the enforcement of robust security controls, policies, and procedures throughout the organization, guaranteeing compliance with relevant regulations, standards, and best practices.
• Security Awareness Training: Support and contribute to security awareness initiatives and trainings aimed at educating employees on the best practices for maintaining information security, fostering a culture of security consciousness within the organization.
• Security Risk and Vendor Assessments: Conduct comprehensive assessments of security risks and evaluate third-party vendor security measures to gauge the effectiveness of existing security controls and identify areas for enhancement.
• Security Tool Evaluation: Assess and evaluate the suitability of new security tools and technologies to bolster the organization's overall security posture, ensuring that chosen solutions align with the organization's security objectives and requirements.
• Lead end-to-end incident response activities, including detection, triage, containment, eradication, and post-incident analysis.

Executive Assistant – 15 Month Contract

Information Security Analyst – 1-Year Contract