Executive Assistant – 15 Month Contract

Numeris

Executive Assistant role at Numeris involving high-level administrative support for senior leaders. Responsibilities include managing schedules, coordinating meetings, governance support, and communication preparation.

Posted 6/8/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$65,000 - CA$80,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
Prepare and synthesize meeting notes, action items, and executive summaries as required
Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness
Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency
Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
Identify and implement improvements to governance workflows, documentation standards, and operational procedures
Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution
Takes a lead with internal initiatives aligned to corporate leadership priorities i.e. plans corporate events
Supports the P&C team with organizing both virtual and in-person activities throughout the year
Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
Support budget tracking and reporting accuracy for leadership-related expenditures
Liaise with Finance as required to ensure timely and accurate processing of financial documentation
Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)
Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
Manages the office space, orders supplies, kitchen stock up of drinks and snacks
Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
Ensure consistency, clarity, and executive-level polish in all presentation and communication materials
Support storytelling and structuring of leadership content for internal and external-facing presentations

Requirements

What you’ll need

College diploma required; Bachelor’s degree preferred
3–6 years of experience in executive support, operations coordination, or senior administrative roles
Experience supporting senior leadership (VP level)
Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset
Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Strong operational judgment and ability to manage competing priorities in real time
High attention to detail with a systems-thinking mindset
Strong written and verbal communication skills
Proven ability to handle confidential and sensitive information with discretion
Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms
Ability to proactively improve processes rather than simply execute tasks
Pleasant “can do” attitude, takes steps to work proactively to support

Benefits

Comp & perks

Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums).
Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role).
Continuous learning and development via Percipio, our Learning Management System.
Be part of additional programs such as MentorMe, which helps our employees network and grow within the organization.
Leadership Training offerings for new and emerging leaders.
Culture of great teams, coworkers and supportive leadership.
Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more!

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementtravel arrangementsexpense trackingbudget trackingdocument approval systemspresentation materials developmentgovernance workflowsoperational proceduresworkflow optimizationconfidential information handling

Soft Skills

strong written communicationstrong verbal communicationoperational judgmentattention to detailsystems-thinking mindsetability to manage competing prioritiesproactive improvementdiscretionpleasant attitudeteam collaboration

Certifications

Bachelor's degreeCollege diploma