NSTXL (National Security Technology Accelerator)

Event Operations Coordinator – Government & Defense Programs

NSTXL (National Security Technology Accelerator)

full-time

Posted on:

Location Type: Remote

Location: Alabama • California • United States

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About the role

  • Support end-to-end planning and execution of events including tradeshows, conferences, internal programs, and virtual/hybrid events
  • Coordinate logistics including venue sourcing and RFP development, room block management and travel coordination, food & beverage planning, audio/visual and production requirements, shipping and material handling
  • Manage full lifecycle tradeshow logistics including exhibit coordination, shipping and drayage, booth setup and teardown, power, internet, and A/V requirements, staff registration, training, and scheduling
  • Own development and management of event websites and registration pages (e.g., Cvent), email campaigns and attendee communications, pre-event and post-event messaging
  • Provide logistical and technical support for virtual events using platforms such as Microsoft Teams, Zoom for Government, Cvent, HubSpot
  • Ensure a high-quality, detail-oriented attendee experience aligned with brand standards and compliance with government protocols
  • Track deliverables, deadlines, and dependencies across multiple concurrent events

Requirements

  • Bachelor’s degree in Communications, Marketing, Business, Hospitality, or related field (or equivalent experience)
  • Prior experience (internships, summer programs, part-time employment) event coordination, logistics, or related field
  • Experience with event platforms such as Cvent or similar registration tools
  • Strong organizational skills with high attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience supporting government (B2G) or defense-related events (preferred)
  • Familiarity with Federal and military event environments
  • Compliance considerations (e.g., accessibility, data handling, security protocols) (preferred)
  • Tradeshow and field marketing experience (preferred)
  • Experience with project management tools (e.g., Monday.com) (preferred)
Benefits
  • Health Insurance: Medical and dental – company pays 92% of premiums for individual coverage and for family coverage
  • Vision Insurance: Fully covered
  • Retirement Plans: 401(k) with employer match up to 4%
  • Paid Time Off: Paid sick and safe leave, paid floating holidays, and generous vacation
  • Other: Basic Life & AD&D policy company paid
  • Voluntary Life
  • Flexible & remote work structure
  • Wellness reimbursement plan & mental health support
  • Community sponsorships
  • Donation matching
  • Professional development allowance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event coordinationlogistics managementvenue sourcingRFP developmentexhibit coordinationevent website developmentemail campaignsattendee communicationsproject management
Soft Skills
organizational skillsattention to detailability to manage multiple prioritiescommunication skills