NRC

Administration Coordinator, ACAPS Ukraine Analysis Hub

NRC

full-time

Posted on:

Location Type: Hybrid

Location: Kyiv • Ukraine

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Salary

💰 UAH 84,282 per month

About the role

  • Oversee and strengthen all administrative, procurement, and operational processes within the Ukraine Analysis Hub, ensuring smooth day-to-day functioning of the team following the hub’s restructuring.
  • Lead and manage the full procurement cycle for goods and services related to: trainings, workshops, and events; UAH consultants; translation and interpretation services; venues, catering, and logistics providers.
  • Ensure all procurement processes are compliant with NRC and ACAPS procedures.
  • Serve as the primary focal point for suppliers and service providers.
  • Prepare and manage contracts, ensuring all documentation is complete and filed correctly.
  • Provide clear guidance to team members on procurement processes and requirements.
  • Anticipate procurement needs and timelines to avoid delays in delivery.
  • Lead the planning and coordination of all hub events, including capacity-building trainings, scenario-building workshops, and external engagement events (e.g. Dialogue sessions).
  • Ensure all logistical elements are planned in advance, including venue selection and setup, participant management, interpretation and technical setup, catering and service providers.
  • Develop and manage event workplans and timelines proactively.
  • Work closely with the Finance Officer to ensure the hub’s budget is accurately tracked and regularly updated.

Requirements

  • University degree or vocational training in a relevant field (administration, finance, management, business, law, accounting).
  • Minimum 3 years' relevant professional experience in administration, finance, logistics, or procurement. Experience in the humanitarian sector is highly desirable.
  • Strong experience managing procurement processes and vendor coordination
  • Experience supporting events, trainings, or workshops
  • Strong financial and budgeting awareness
  • Excellent organisational and planning skills
  • High attention to detail and ability to meet deadlines
  • Ability to effectively work within a multicultural environment
  • Problem solving skills, results oriented approach
  • Fluent written and oral communication skills in English and Ukrainian.
  • Proficient knowledge of standard ICT office support tools including spreadsheets, word-processing and presentation software.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
procurement processesvendor coordinationevent planningcontract managementbudget trackinglogistics managementfinancial awarenessadministrationhumanitarian sector experiencemulticultural environment experience
Soft Skills
organizational skillsplanning skillsattention to detailproblem solvingresults orientedcommunication skillsteam guidanceanticipation of needstime managementinterpersonal skills