Administrative Project Coordinator
Novartis
full-time
Posted on:
Location Type: Office
Location: London • United Kingdom
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About the role
- Support the Global Medical Affairs (GMA) leadership by independently being responsible for managing complex administrative and organizational assignments.
- You will be responsible for the planning and execution of specific project activities, such as coordinating & collating functional information/data reports, change management support & financial reporting activities as well as functional tools management.
Requirements
- Proficient in coordinating, managing and interpreting specific functional information and updates requested by functional leaders.
- Independent administration and organization of assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
- Proactive support in preparation of team meetings including agenda, minutes, and follow-up on key action items.
- Support leadership team in specific operational activities.
- Run specific functional initiatives.
- Support hiring process of functional Global Medical Affairs associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires.
- Point of contact across Global Medical Affairs for functional administrative activities. Support the team and associates from outside the team on services that are specific to the department and/or the site.
- Support functional communication and sharing platforms including co-ordination the management of communication and information sharing initiatives. Support the team with setting up regular meetings, townhalls and face-to-face events. Assist with technical set-up of meetings.
- Coordinate SharePoint from set-up to maintenance of contents. Provide input for improvement of the existing documented process.
- Provide operational support to the function, as required.
- Independently manage end to end departmental Purchase Order (PO) requests.
Benefits
- Improving the lives of people living with disease takes more than innovative science.
- It takes a focus on the needs of people and a community committed to meeting them.
- It takes a team of people like you.
- Working together.
- Learning together.
- Thriving together.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementfinancial reportingdata analysischange managementadministrative supportevent planningmeeting coordinationfunctional reportingonboarding processprocess improvement
Soft Skills
independenceproactivitycommunicationorganizational skillscollaborationattention to detailleadership supporttime managementproblem-solvinginterpersonal skills