NOVA Engineering and Environmental, LLC

Payroll

• Process biweekly payroll for salaried and hourly employees using UKG Pro, ensuring accuracy, timeliness and compliance with federal, state, and local regulations.
• Post weekly timesheets in Deltek Vantagepoint ERP system; review and validate timesheets for accuracy in recording overtime, holidays and other special considerations.
• Maintain payroll records in UKG Pro, including earnings, deductions, garnishments, and adjustments.
• Ensure accurate benefit deductions through review and reconciliation of missed deductions, prorating calculations, and processing updates in UKG’S Benefits Hub system for each biweekly payroll.
• Review and reconcile payroll reports prior to final submission; proactively identify and resolve discrepancies.
• Ensure accurate tax treatment for multi-state employees and F-1 visa holders.
• Partner with the 401(k) service provider to ensure accurate deductions and reporting for employee contribution changes, loans, employer matching contributions, and IRS compliance.
• Develop and maintain payroll SOPs, documentation, and internal controls.
• Maintain and optimize UKG Pro payroll configurations, workflows, and integrations with HRIS, timekeeping, and ERP systems.
• Partner with HR and Finance to streamline processes, enhance data accuracy, and implement automation opportunities in Deltek Vantagepoint and UKG Pro.
• Serve as the subject matter expert for payroll processes, system functionality and compliance, ensuring adherence to FLSA, multi-state wage and tax laws, and company policies.
• Prepare, analyze, and distribute payroll reports for Finance and HR leadership.
• Manage year-end payroll activities, including W-2 processing, taxable benefits, audits, reconciliations, and related compliance reporting.
• Review payroll tax filings, reconcile payroll tax liabilities, and coordinate with UKG to resolve notices and discrepancies.
• Support internal and external audits, providing documentation and explanations as needed.
• Maintain confidentiality and data integrity at all times.
• Serve as the primary point of contact for payroll inquiries, providing clear and timely communication.
• Educate employees and managers on payroll processes, timekeeping expectations, and UKG Pro self‑service tools.
• Partner with HR to resolve discrepancies or complex payroll issues.
• Provide coverage for benefits administration during absences or peak workload periods.
• Assist with enrollment processing, life event changes, and benefits data audits.
• Support benefits billing reconciliation and vendor file transmissions.
• Respond to employee questions related to health, dental, vision, retirement, and leave programs.
• Collaborate with the Senior Benefits Specialist to ensure alignment between payroll and benefits data, especially for deductions, arrears, and taxable benefits.

Payroll Specialist