Payroll Specialist

NOVA Engineering and Environmental, LLC

Payroll Specialist responsible for managing payroll operations for diverse workforce at NOVA Engineering and Environmental. Ensuring accurate, timely, and compliant payroll processing in a hybrid work environment.

Posted 7/15/2026full-timeKennesaw • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, compliance with multi-state taxation, and proficiency in UKG Pro and Deltek Vantagepoint ERP systems. Capable of maintaining payroll accuracy, managing sensitive information, and developing standard operating procedures.

Highest-signal resume keywords

UKG Pro Payroll ProcessingMulti-State Tax ComplianceExcel Proficiency (VLOOKUP/XLOOKUP, Pivot Tables)CPP or FPC CertificationDeltek Vantagepoint ERP Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingMulti-State TaxationData AnalysisPayroll ReportingBenefits AdministrationSOP DevelopmentPayroll Record MaintenanceTax Filing ReconciliationProject-Based TimekeepingCompliance Management

Soft Skills

Attention to DetailAnalytical ThinkingDiscretionClear CommunicationProblem-Solving

Tools & Technologies

UKG ProDeltek VantagepointHRISBenefits HubERP Systems

Certifications & Qualifications

CPPFPC

Industry Keywords

FLSA ComplianceEngineering Industry Pay StructuresProfessional Services PayrollEmployee Contribution ChangesIRS Compliance

Tech Stack

Tools & technologies

C++ERPOracle

About the role

Key responsibilities & impact

Process biweekly payroll for salaried and hourly employees using UKG Pro, ensuring accuracy, timeliness and compliance with federal, state, and local regulations.
Post weekly timesheets in Deltek Vantagepoint ERP system; review and validate timesheets for accuracy in recording overtime, holidays and other special considerations.
Maintain payroll records in UKG Pro, including earnings, deductions, garnishments, and adjustments.
Ensure accurate benefit deductions through review and reconciliation of missed deductions, prorating calculations, and processing updates in UKG’S Benefits Hub system for each biweekly payroll.
Review and reconcile payroll reports prior to final submission; proactively identify and resolve discrepancies.
Ensure accurate tax treatment for multi-state employees and F-1 visa holders.
Partner with the 401(k) service provider to ensure accurate deductions and reporting for employee contribution changes, loans, employer matching contributions, and IRS compliance.
Develop and maintain payroll SOPs, documentation, and internal controls.
Maintain and optimize UKG Pro payroll configurations, workflows, and integrations with HRIS, timekeeping, and ERP systems.
Partner with HR and Finance to streamline processes, enhance data accuracy, and implement automation opportunities in Deltek Vantagepoint and UKG Pro.
Serve as the subject matter expert for payroll processes, system functionality and compliance, ensuring adherence to FLSA, multi-state wage and tax laws, and company policies.
Prepare, analyze, and distribute payroll reports for Finance and HR leadership.
Manage year-end payroll activities, including W-2 processing, taxable benefits, audits, reconciliations, and related compliance reporting.
Review payroll tax filings, reconcile payroll tax liabilities, and coordinate with UKG to resolve notices and discrepancies.
Support internal and external audits, providing documentation and explanations as needed.
Maintain confidentiality and data integrity at all times.
Serve as the primary point of contact for payroll inquiries, providing clear and timely communication.
Educate employees and managers on payroll processes, timekeeping expectations, and UKG Pro self‑service tools.
Partner with HR to resolve discrepancies or complex payroll issues.
Provide coverage for benefits administration during absences or peak workload periods.
Assist with enrollment processing, life event changes, and benefits data audits.
Support benefits billing reconciliation and vendor file transmissions.
Respond to employee questions related to health, dental, vision, retirement, and leave programs.
Collaborate with the Senior Benefits Specialist to ensure alignment between payroll and benefits data, especially for deductions, arrears, and taxable benefits.

Requirements

What you’ll need

5+ years of progressive payroll experience, including advanced hands‑on processing in UKG Pro.
Strong understanding of payroll laws, multi‑state taxation, and compliance requirements.
High proficiency with Excel (VLOOKUP/XLOOKUP, pivot tables, data validation and analysis).
High level of accuracy, attention to detail, and analytical thinking.
Ability to manage sensitive information with discretion.
Experience with project-based timekeeping or ERP systems (e.g., Deltek, Oracle, SAP).
Experience supporting a professional services or engineering consulting workforce.
Knowledge of engineering industry pay structures (e.g., exempt vs. non-exempt positions and project-based allocations).
CPP or FPC certification.

Benefits

Comp & perks

Comprehensive group medical insurance, including health, dental and vision
Opportunity for professional growth and advancement
Certification reimbursement
Paid time off
Company–observed paid holidays
Company paid life insurance for employee, spouse and children
Company paid short term disability coverage
Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
401K retirement with company matching of 50% on the first 6% of employee contributions
Wellness program with incentives
Employee Assistance Program