Nourishing Hope

Executive Assistant

• Ensure effective execution of the CEO’s schedule including appointments, conference calls, meetings and travel.
• Schedule meetings and events, effectively prioritizing and coordinating the CEO’s calendar.
• Prepare information and materials – ensuring that all pertinent information is gathered and readily available – prior to CEO’s meetings, donor meetings and other internal and external events.
• Monitor and prioritize correspondence for the CEO including follow up communication with partners and donors.
• Conduct interactions with staff and other stakeholders in a positive, professional, manner.
• Attend and provide administrative support for Senior Leadership Team meetings and retreats.
• Serve as the administrative liaison to the Board of Directors including: Manage the scheduling of board meetings, committee meetings, and individual board member meetings.
• Attend all board meetings and maintain records of proceedings, votes, etc.
• Support day-to-day organizational operations through effective coordination, communication, and administrative judgment.
• Carry out administrative duties, such as ordering supplies and materials, organizing receipts for reimbursement, and submitting invoices for payment.
• Prepare, proofread and format presentations.
• Serve as a lead partner to the Culture Club by planning, coordinating, and implementing initiatives that strengthen organizational culture and employee engagement.
• Undertake and assist with special projects as requested.

Human Resources

• Assist senior HR leadership with day-to-day HR operations
• Coordinate the hiring process, including scheduling interviews, managing candidate communications, reference and background checks, and tracking hiring documentation
• Prepare new hire packets, offer letters, and onboarding schedules
• Set up workstations, order supplies, and coordinate IT/account setup for new hires
• Maintain personnel files and HR records, ensuring accuracy and compliance
• Update and format job descriptions
• Assist with drafting and implementing standard operating procedures (SOPs)
• Provide general HR administrative support and respond to basic employee inquiries
• Undertake and assist with special projects as requested
• Partner with HR leadership to support and coordinate Culture Club initiatives, including planning activities, managing logistics, and assisting with implementation to strengthen organizational culture and employee engagement
• Provide occasional back-up front-desk relief

Executive Assistant

Human Resources Coordinator