Northeastern University College of Engineering

Events

• Full responsibility to plan, manage and execute logistics for a broad range of events as assigned.
• Manage the major meetings, receptions, and events.
• Prepare event timelines, event budgets and contingency plans.
• Manage event logistics and project details.
• Identify and secure event venue and vendors.
• If it's an on-campus event, work with University venue managers, building services, physical plant, catering, audiovisual, parking, public safety, business office, and other constituencies.
• If using non-University vendors, negotiate low prices on behalf of DIBI; negotiate terms of the agreement and facilitate University process for contractual agreements.
• Work with internal constituencies to prepare invitations and develop guest lists.
• Recruit, supervise and educate staff (volunteers) on relevant logistics of the events.
• Monitor progress of event preparations and expenditures. Adjust or make recommendations concerning master budget and timeline to ensure that events are successfully executed, event goals are achieved, and expenditures are within budget.
• On site presence required at events, including evening and weekends to respond to and resolve issues on event site.
• Maintain DIBI events calendar of both internal and external events.
• Evaluate external events and provide analysis and recommendations for DIBI participation, including sponsorship opportunities, collaborations, public speaking, exhibitions, and other forms of event participation.
• Work with the Senior Director of Public Outreach to inform the DIBI engagement strategy and to proactively advise the DIBI team about events.
• Review and report on event evaluations, as appropriate.
• Create statistical reports of event outcomes.
• Conduct post-event reviews to identify areas of improvement in future event planning and follow up with key partners to integrate improvement ideas.
• Identify appropriate resources, e.g., professional experience, assessment/evaluation data, literature, other event managers, to develop a set of documents of best practices for delivery of accurate event procedures at the DIBI that strengthen and enhance the Institute and University image and support the organizational mission.

Events Manager

Administration

• Providing overall financial management of a complex and growing portfolio comprised of a grant, contracts, and cooperative agreements from a variety of federal and non-federal sponsor types
• Monitoring account balances, term dates, and activities
• Collaborating with central NU-RES offices to prepare and submit requests for prior approval requests, award extensions, post-award budget revisions, child/related funds, etc.
• Scheduling and attending quarterly (or more frequently, if needed) meetings with PIs to review accounts, including balances, activity, projections, terminations/closeouts
• Coordinating with NU-RES subaward team on subrecipient setup, monitoring, and invoicing
• Coordinating with Research Finance, Research Administration, or other units to address issues or questions relating to account setup, activity, reporting, closeout, audit, etc.
• Performing college/department level reconciliations of accounts
• Monitoring and approving transactions, including reviewing for appropriate backup and business purposes in Concur, Workday, email, or other platforms
• Reviewing and approving subrecipient invoices within the Workday financial system
• Preparing and submitting cost transfer forms or other required documentation to support transactional activities
• Collaborating with PIs and college to identify extra compensation availability and planning; prepare, submit, and track extra compensation requests
• Running and distributing monthly account activity reports to PIs
• Performing financial analysis on accounts, identifying burn rates and projections; communicating burn rates and projections to PIs and departments
• Coordinating with department administrators and Research Finance on effort allocations, changes, and reporting
• Seeking and attending training, meetings, etc. focused on federal regulations, research administration, or other relevant areas to keep abreast of changes and maintain fluency in areas specific to the Sr. Post Award Administrator role
• Providing training and presentations, attending meetings and workshops, communicating new policies and regulations relevant to research
• Participating in cross-training initiatives or workgroups as a subject matter expert or end-user to promote well-rounded perspectives, seamless transitions, and processes, to ensure adequate internal controls of research administration
• Routinely participating in ongoing professional development activities with a focus on continuous professional growth
• Completing ad hoc or miscellaneous projects as needed or assigned

Senior Post Award Administrator

Director

• Lead development of evidence-based policy frameworks addressing technology and democracy challenges
• analyze emerging threats to electoral integrity and platform governance
• synthesize Institute research into actionable policy recommendations for government decision-makers
• Build and maintain relationships with congressional staff, regulatory agencies, and election officials
• advocate for research-backed policies through hearings, regulatory proceedings, and multi-stakeholder forums
• Translate academic research into accessible policy briefs, white papers, and testimony
• Cultivate Strategic Partnerships with civil society organizations, international democracy groups, and technology companies
• Manage budget of ~$100,000 to be invested in Dublin Innovation Institute and EU-related research impact work

Managing Policy Director

Program Manager

• Provides program and portfolio management for multiple institute complex program portfolios
• Create systems, organize, and manage program milestones, deliverables, effort, and timelines for all active research
• Conduct in depth analysis on projects and manage schedules, and performance and provide reports to Director of Research to ensure proper project execution
• Plans and manages schedules and monitors programs from initiation to closeout
• Assist with proposals, budgets, and other information gathering for contract submissions of new research development efforts
• Collaborate, coordinate, and provide guidance to technical research staff, senior leadership, and other departments within DIBI and NU as it relates to program execution
• Interact and coordinate with contracting officials, program managers, technical representatives, and other government personnel and sponsors on assigned research efforts
• Collect data and information in response to NU-RES inquiries and requests over the research and related to compliance
• Provide support to Director of Research and other tasks as assigned
• Travel as required to support program and project activities
• Plan, schedule, and conduct research meetings & research discovery/working groups to include kick-off, quarterly meetings, technical seminars, and other ad hoc research meetings
• Coordinate and arrange for all logistics and site support needs for public outreach events
• Maintain attendee lists, confirming in-person or remote engagement, and collect all background research, research presentation materials in an appropriate way for the distribution constraints while coordinating with the Events Manager
• Travel as needed to support presentations or public outreach in support of the institute and its DoD portfolio of activities
• Help to outline manuscript, publication, briefing, snapshots or other similar deliverables for funder
• Directly supporting the development of technical narratives, scope and resource planning, and other supporting documents required for external funding opportunities that align with the institute’s mission priorities
• Supporting project research teams by identifying and supporting outreach to Northeastern faculty who can potentially collaborate on the Institute’s research agenda

Research Program Manager

Human Resources

• Process and review initial submissions, continuing reviews, and modifications for exempt and expedited research protocols, evaluating for accuracy, clarity, consistency, and regulatory compliance.
• Apply federal, state, and institutional regulations to ensure ethical conduct of human subjects research, maintaining current knowledge of 45 CFR 46, FERPA, FDA, HIPAA, and Belmont Report principles.
• Monitor all CPS IRB submissions for completion, quality, policy adherence, and submission timelines while tracking and reporting submissions by stakeholder type.
• Review student milestone completion to ensure IRB eligibility and work with doctoral program leaders to meet students' research needs.
• Serve as primary IRB contact and liaison for CPS, communicating required revisions and regulatory guidance to investigators while serving as subject matter expert on IRB policies and procedures.
• Develop and maintain CPS IRB operational systems in collaboration with the DHR unit, CPS leadership, and program leadership.
• Collaborate with faculty PIs, program directors, and CPS administrators on research governance processes to ensure ethical application submission and research execution.
• Provide individual consultation to CPS faculty, dissertation chairs and students on research ethics and IRB applications.
• Support the development and delivery of IRB-related training initiatives and in-person gatherings and integrate IRB trainings and modules into existing courses.
• Track and report on the CPS Site Support requests and provide semi-monthly summaries of IRB submissions to CPS Senior Associate Dean of Research and DHR senior leadership.
• Provide support to the DHR senior leadership with regard to IRB process and special projects and serve as a designated reviewer for IRB submissions.
• Attend training and professional development initiatives organized by the Department of Human Research (DHR) and participate in ongoing professional development.

DHR Coordinator

Executive Assistant

• Provide professional administrative, budgeting, research, writing, and editorial support for the Vice President and senior leaders
• Manage the Vice President’s calendar, screen calls, schedule meetings, and organize business travel
• Draft correspondence, briefings, memos, and other documents, and proofread documents when requested
• Prepare itinerary and event information
• Track the community benefits program, including processing all invoices
• Assist with managing operational budget of the Department
• Assist in maintaining department website and social media networks
• Attend off-hour meetings and events, including Community Task Force meetings
• Plan, manage, and execute event logistics, timelines, and budgets
• Collaborate with local organizations and community partners
• Assist the Vice President and senior leaders on community and research projects as they arise

• Oversee projects and deliverables within the Advancing Public Health & Health Equity in the Courts program, and CHPL's broader initiatives
• Play a strategic role in guiding initiatives and projects; develop and implement legal strategies and arguments to advance program goals
• Maintain communications, documentation, monitor budgets and grants
• Identify cases of significance for public health and/or health equity and connect advocates with law firms, lawyers, and scientists to facilitate filing of amicus briefs
• Bring together lawyers, community groups, and health experts for more effective litigation support
• Hire and supervise a part time program coordinator and supervise student interns and research assistants
• Lead the George Consortium and form and lead an Advisory Committee
• Research, organize, and write some amicus briefs
• Shape and execute strategic direction, fundraising, strategic partnerships and collaborations
• Manage website content, social media presence, newsletter, listservs, and outreach
• Coordinate meetings, craft agendas, and address staffing needs for Consortium subcommittees
• Assist CHPL in events, budgeting, grant proposals and building coalitions and partnerships

Program Director, Public Health and Health Equity in the Courts

• Reporting to the Associate Director for Pre-Award Administration in the College of Engineering’s Administrative Resource Center (ARC)
• Provide Pre-Award support to a designated portfolio of faculty with complex, diversified research activities
• Review federal agency and foundation solicitations, fellowships, and corporate contracts and interpret sponsor requirements to ensure compliance
• Provide administrative support for proposal preparation and development, including creating budgets and budget justifications
• Ensure timely submission of proposals and completion of proposal records in the ePaws system
• Negotiate and facilitate time-sensitive requests in the award-making process
• Maintain records and proposal trackers; ensure proposal files are complete and organized in network folders and ePaws
• Draft and update proposal submission procedures; contribute to COE Pre-Award manual and best practice documents
• Train staff on proposal procedures and proposal management software
• Partner with ARC Pre-Award team members to review proposals and serve as backup as needed
• Participate in outreach and professional development to educate faculty and improve proposal success rates

Senior Grants Administrator

• Develop a broad strategic plan for an integrated, proactive gift planning program and manage a full-service comprehensive, pro-active gift planning program across colleges and programs
• Develop strategies for identification, cultivation, and solicitation of gift planning prospects
• Develop and revise policies, procedures, and guidelines designed to increase customer service and ensure prospects and donors receive accurate information, are properly thanked, and feel connected to the University
• Actively manage a portfolio of gift planning prospects and donors for cultivation, solicitation, and stewardship; educate prospects concerning the benefits of planned gifts
• Monitor life-cycle of all current estates that include Northeastern as a beneficiary; work with estate attorneys, trust officers, Office of General Counsel and others and steward surviving family members to secure gifts
• Manage the gift planning team: supervise professional staff, oversee job performance, prepare job evaluations, recruit, and assist with job growth
• Manage the office of gift planning including marketing, training and analytics activities
• Build effective relationships with volunteers and staff to cultivate prospects, write proposals, visit prospects and help to close gifts; ensure gift planning opportunities are included in solicitation strategies
• Train development staff concerning basic components of planned gifts and develop customized proposals; work with advisors as necessary
• Evaluate the effectiveness of all gift planning initiatives and activities across the university
• Develop and oversee implementation of a comprehensive thematic marketing, analytics, training and stewardship plan and coordinate with Senior Associate Director of Gift Planning
• Develop a creative educational program for staff, donors, volunteers and alumni to help identify additional prospects
• Adhere to the university’s compliance and internal control guidelines

Senior Director, Major Gifts – Gift Planning

Chief Technology Officer

• Teach undergraduate courses in one or more of specified fields in Sociology and Anthropology (e.g., Introduction to Sociology, Introduction to Cultural Anthropology, Drugs and Society, Sociology of Mental Health, Gender, Poverty, Urban Sociology, Race and Ethnicity, Social Movements, Sociology of the Family, Disability, Work and Organizations, Anthropology of Latin America, Anthropology of Native North America)
• Deliver lectures, develop assignments, grade assignments, and hold appropriate office hours
• Teach on-ground on the Boston campus or online asynchronously
• Positions available throughout the year contingent upon enrollment and departmental need

Lecturer – Sociology and Anthropology

• Lead development of evidence-based policy frameworks addressing technology and democracy challenges.
• Analyze emerging threats to electoral integrity and platform governance, and synthesize Institute research into actionable policy recommendations for government decision-makers.
• Build and maintain relationships with congressional staff, regulatory agencies, and election officials while advocating for research-backed policies through hearings, regulatory proceedings, and multi-stakeholder forums.
• Translate academic research into accessible policy briefs, white papers, and testimony for policymakers, journalists, and civic organizations.
• Cultivate strategic partnerships with civil society organizations, international democracy groups, and technology companies while organizing multi-stakeholder convenings and leading coalitions to defend democratic institutions online.
• Work closely with the Institute’s affiliated faculty, the larger Northeastern University body, and external stakeholders to determine and direct long-term policy goals.
• Prepare communications and publications from the Institute and collaborate with the Institute’s Dublin coalition.