Northeastern University College of Engineering

Administration

• Monitor and update records of all submitted and pending BCHS grant proposals
• Coordinate with NU-RES Grant Officers on upcoming grant proposal submissions
• Perform compliance checks for agency proposal requirements
• Liaise with investigators, schools and departments within BCHS, and NU-RES regarding changes in processes, policies, and regulations
• Maintain documentation on regulations, policies, and procedures for access by investigators, other BCORe staff, or BCHS administrators
• Keep detailed records of submitted proposals, awarded grants, upcoming reporting deadlines, and anticipated funding
• Ensure that Bouvé awards are in line with proposal budget

Senior Grants Administrator – Pre-Award Administration

Financial Planning and Analysis

• Conducting post-award financial management and oversight of awards within the assigned portfolio
• Reviewing and approving/rejecting transactions in Workday or Concur, ensuring all expenses posted to an account meet compliance with award terms and conditions or other regulations, guidelines, or policies
• Performing account reconciliations with varying ranges of complexities
• Preparing financial reports ensuring accuracy in calculations and timely submission
• Completing, routing, and submitting final reconciliations or closeout activities as needed
• Engaging in meetings, trainings, or other activities to provide customer service and support

Research Finance Analyst

Security Engineer

• Reporting to the University Export Control Officer, supports the Research Compliance Office in areas related to export compliance and research security
• Manages daily functions of the Research Compliance program
• Coordinates export control reviews and restricted party screening
• Tracks faculty training requirements and ensures trainings are completed on time
• Develops and delivers educational materials to promote awareness of research compliance requirements
• Serves as a liaison with various campus departments to fulfill objectives of the research compliance program
• Monitors trends, best practices, and changes to applicable regulations

Export Control and Research Security Coordinator

• Advise faculty and research staff on federal, state, and private sponsor requirements, agency-specific guidelines, and internal University policies governing proposal submission
• Assist in the preparation and review of sponsored project proposals submitted to a wide range of federal agencies (e.g., NIH, NSF, DOE, DOD, NEH), state and local government agencies, and private foundations
• Coordinate and assist in the preparation of proposal components including budgets, budget justifications, personnel documentation, facilities & resources statements, and administrative forms
• Develop and review proposal budgets in collaboration with faculty; ensure accuracy, completeness, and compliance with applicable funding agency cost principles and University F&A and fringe benefit rates
• Solicit and review subaward material as necessary
• Review proposal narratives, attachments, and administrative components to ensure conformance with solicitation requirements and sponsor formatting guidelines prior to authorized institutional sign-off via NU-RES Research Administration
• Manage proposal routing and internal approval workflows within NU-RES
• Maintain organized proposal files and documentation in compliance with institutional records and NU-RES Hub management standards
• Proactively communicate proposal status, deadlines, and outstanding requirements to faculty and NU-RES Research Administration
• Coordinate the timely response of faculty and NU-RES Research Administration to funding agency requests received after initial proposal submission but prior to award issuance
• Work with faculty and, as applicable, NU stakeholder offices (e.g., Research Compliance, IRB, IACUC) to gather, verify, and compile required JIT materials
• Assist with budget revisions and cost negotiation as necessary
• Assist in the review of Notices of Award (NOA) and pre-award account request processes in coordination with NU-RES central offices
• Coordinate updated subawardee information as needed
• Stay current on federal and funding agency-specific regulations, Uniform Guidance, institutional policies, and emerging trends in research administration
• Collaborate with University offices including NU-RES, OGC, CRI, IRB, and IACUC as required
• Participate in institutional and professional development activities, including workshops, webinars, and training programs

Senior Grants Administrator – Pre-Award Administration

Research Finance Analyst

Export Control and Research Security Coordinator

Research Administrator