Norsys

Administrative Assistant

• Coordinate office/agency activities
• Manage agency-related events: create and co-own agency events organized by the support team
• Produce communication materials for employees
• Support colleagues who are organizing events
• Write the agency newsletter "NorsysLive", supported by a staff collective
• Help relay agency events to our Community Manager (photos, descriptions of locally organized events, new hires)
• Manage general office services: purchase supplies for the agency, ensure employees are involved in maintaining the premises, etc.
• Operate the telephone switchboard / answer incoming calls
• Manage maintenance contracts for equipment and coordinate on-site service providers (air conditioning, maintenance works, copier, etc.)
• Receive and process mail
• Assist the Agency management
• Receive and validate on-call and scheduled intervention documents (mission orders and intervention requests) and forward them to the head office administrative department
• Take part in the weekly Permabiz Committee (meeting attended by the Agency Director, Sales team, Operations team and HR Manager)
• Assist in organizing the end-of-year review panel interviews (December)
• Help with administrative management of IT equipment to prepare for new hires
• Manage personnel administration
• Monitor occupational health appointments
• Receive and forward new employee files
• Centralize sick leave records and ensure they are transmitted to payroll
• Create and track activity reports for employees and subcontractors
• Approve employees' leave and RTT in NorsysDaily after ROC/HR validation
• Manage the schedule of online support shifts in partnership with Emmaus Connect
• Assist with the organization of training sessions (printing training materials, attendance sheets, preparing the training room, welcoming participants, arranging breakfasts, etc.)