NIVA Health

HR Admin Assistant

NIVA Health

full-time

Posted on:

Location Type: Remote

Location: South Africa

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About the role

  • The Human Resources Administrative Partner plays a vital role in supporting NIVA Health’s HR operations and employee life cycle processes.
  • This position provides administrative and operational support to the Human Resources team by coordinating pre-hire, onboarding, and post-hire activities.
  • Coordinate pre-hire activities, including background and reference checks.
  • Send candidate correspondence regarding new hire orientation and onboarding steps.
  • Process new hire forms, verify employment eligibility (I-9 documentation), and create employment agreements.
  • Send payroll setup details to the Payroll Department and ensure timely submission.
  • Order equipment and coordinate logistics for new hires, including travel details as needed.
  • Maintain accurate new hire files and documentation in digital HR systems.
  • Process employment verifications in compliance with company and legal requirements.
  • Track and verify licensure renewals for clinical staff and ensure all credentials remain current.
  • Manage call-out and time-off requests and maintain attendance records.
  • Process and track sign-on and monthly bonus requests.
  • Maintain employee directories and assist with internal communications.
  • Send exit interview surveys, request return of company equipment, and process final separations.
  • Record meeting minutes for HR Team meetings, track and update the issues list, and distribute action items.
  • Maintain HR departmental SOPs and ensure timely updates.
  • Assist with departmental reporting and analytics using Google Forms and other HR tools.
  • Support the HR team with performance management reminders, data tracking, and communications.
  • Manage Glassdoor review campaigns and coordinate Employee of the Month nomination communications.
  • Perform other HR-related duties and special projects as assigned.

Requirements

  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
  • Proven experience in HR coordination, HR administration, or a similar support role.
  • Working knowledge of HR practices, compliance, and documentation.
  • Strong proficiency in Google Workspace (Docs, Sheets, Forms) and HR systems.
  • Exceptional organizational, communication, and follow-up skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong attention to detail and accuracy in data management and documentation.
  • Excellent time management with the ability to prioritize and multitask effectively in a remote environment.
  • Prior experience in a healthcare or multi-site organization preferred.
  • Familiarity with HRIS platforms such as Paychex Flex or similar systems preferred.
  • Basic understanding of payroll processes and credentialing workflows preferred.
Benefits
  • Fully remote position with virtual collaboration across multiple departments and locations.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR coordinationHR administrationemployment verificationdata trackingpayroll processescredentialing workflowsbackground checksonboardingdocumentationcompliance
Soft Skills
organizational skillscommunication skillsattention to detailtime managementmultitaskingdiscretionfollow-up skills
Certifications
Associate’s degree in Human ResourcesBachelor’s degree in Human Resourcesdegree in Business Administration