NightOwl Consulting

Executive Assistant, US Sales Team

NightOwl Consulting

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 ₱45,000 - ₱55,000 per month

About the role

  • Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
  • Phone Calls: Handle both inbound and outbound calls as needed
  • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
  • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
  • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
  • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
  • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
  • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
  • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
  • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Requirements

  • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
  • Exceptional organizational and multitasking abilities.
  • Proficient in all social media types
  • Strong attention to detail and a proactive approach to problem-solving.
  • Ability to handle many tasks in an ever-changing environment
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Knowledge of Shape CRM is a plus.
  • Proficiency in Canva for assistance with marketing flyers is a plus.
Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
email managementcalendar managementbookkeepingsocial media coordinationdocument preparationproject managementexpense trackinginvoice processingpresentation designmarketing material creation
Soft Skills
organizational abilitiesmultitaskingattention to detailproblem-solvingcommunication skillsproactive approachadaptability